CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order at 1:00 pm by Director Vince Shawver.  Present at the meeting were:

             Vince Shawver, Director Joel Teeley, Secretary/Manager
             James Gose Director Pat Loftus, Operations Lead
             Matthew Morrell, Director Bonnie Kulp, Deputy Secretary, Recorder
             Howard Ellison, Vice President via telephone  Bob Ingraham, CID Crew/Union Steward
Gary Weatherly, JUB Engineers

CONSENT AGENDA

Minutes of August 7 and 21, 2015
Director Gose made a motion to approve the minutes of the August 7th and August 21st Board Meetings.  Director Morrell seconded the motion.  Motion approved.

August  Vouchers 

Voucher 01 Reimburse Revolving Fund $203,255.39
Voucher 02 Enduris Washington      72,066.00
Voucher 03 United Phosphorus, Inc (Cascade)      19,049.40
Voucher 04 SePro Corporation (Captain XTR      16,612.15
Total $310,982.94

The Board reviewed and discussed the August Vouchers. Director Morrell made a motion to approve the Vouchers and Director Gose seconded it.  Motion approved.

Financial Statement
Secretary/Manager Teeley reviewed the July financial statement with the Board. At ten months the  financial statement showed total expenditures to be at 77.5% of the expected 83.3% at this time in the fiscal year.

OLD BUSINESS

Owens Pit
Secretary/Manager Teeley reported Director Ellison was going to speak with the Commissioners about the use of the gravel pit.  He stated it was imperative the District be able to continue to draw gravel out of the pit.  Compared to the size of the pit, what the District would remove is miniscule.

Vice President Ellison joined the meeting via telephone conference at 1:17 pm.

Reservoir
Gary Weatherly reported he has the application for the reservoir ready to submit to the Department of Ecology, Dam Safety and is hopeful by the end of the month to be able to advertise for bids on the project.

Divide
Mr. Weatherly reported he had submitted solicitations for quotes to three different screen manufacturers for the traveling woven wire screens for the Divide at 10th and Washington.

Assessment Rates
Director Gose shared the projected assessment increases with the audience and explained the increase was to reimburse the District’s reserve funds for the purchase of the reservoir property and to build the traveling screen. Mr. Gose made a motion to increase the assessment by $6.87 for the 1st acre and $3.76 for each acre thereafter.  Director Morrell seconded the motion and it passed.

Revised 2015/2016 Operating Budget
The Board made a final review of the operating budget for the upcoming 2015/2016 fiscal year. Director Morrell made a motion to approve the budget and Director Gose seconded it.  Motion approved.

Reserve Transfer
A motion was made by Director Morrell to approve the transfer of $220,000 from Surplus for the purchase of the reservoir land and for the cost incurred building the traveling screen for the Divide.  Director Gose seconded the motion and it passed.  The money will be transferred at the time the expenses are incurred.
Building Repairs/Assessment
The Board discussed the condition of the building and requested Secretary/Manager Teeley arrange for an inspection of the building and if possible, the Board can review the findings with the inspector at the next meeting. They also instructed him to get an estimate on the windows that need to be replaced.

Work Orders by Division
The Board discussed the Work Orders completed in their respective divisions.

NEW BUSINESS

Administrative Report
No report given.

Operations Report
Operations Lead, Pat Loftus reported the District had severe plugging problems when the Bureau released an abundant amount of water. He requested the District surplus the1984, 510 John Deere backhoe.  He stated due to the condition of the backhoe it is not in the District’s best interest to repair it.  No action was taken.

Director Shawver, asked Director Ellison if he had been able to talk to anyone at the County about the gravel pit. Mr. Ellison stated that had not taken place yet and arrangements would be made for he and Secretary/Manager Teeley to visit with the commissioners prior to the next board meeting.

Director Shawver moved the meeting into executive session at 1:56 for 20 minutes to discuss the union contract and wages. He moved the meeting back into the regular session at 2:15 pm. Director Ellison made a motion to accept the Union counter offer with one exception.  Bullet #9 will be changed “…from a maximum of $600 to …three year accumulation.”  (Union Counter Offer made a part of these minutes.)  Director Gose seconded the motion and it was approved.

No further business to come before the Board, Director Shawver adjourned the meeting at 2:20 pm.