CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 4:00 pm .
Present at the meeting were:

Vince Shawver, President Gary Weatherly, JUB Engineering
Matthew Morrell, Vice President Howard Ellison, Interim Manager
Jerry Sleater, Director Pat Loftus, Operations Foreman
Jim Gose, Director Bonnie Kulp, Recorder

Guests: Aaron Lambert, City of West Richland; Donna Gose

Aaron Lambert from the City of West Richland presented the Board with maps, pictures and schematics relating to the relocation of their RV dump site. The original proposal was submitted to the Board at the regular meeting in July of 2015. The current RV dump site will be removed and a park and parking lot will be constructed to alleviate a safety problem for people wanting to use the river in that area. Director Sleater made a motion to enter into an inter-local agreement that will allow the city of Richland to use our right of way along Van Giesen near West Canal Drive for an RV dump site. Director Morrell seconded the motion and it was approved.

CONSENT AGENDA

Minutes of February 5th and 19th, 2016
The Board reviewed the February 5th and 19th meeting minutes for approval.  Director Morrell made a motion to approve the minutes of February 5th and Director Sleater seconded the motion.  Director Sleater made a motion to approve the minutes for February 19th and Director Gose seconded the motion.  Both motions were approved.

February Vouchers

Voucher 01 Reimburse Revolving Fund $166,342.23
Voucher 02 UPI 38,098.80
$204,441.03

 

The Board reviewed and discussed the February Vouchers. Director Morrell made a motion to approve the Vouchers as submitted and Director Sleater seconded it.  Motion approved.

January Financial Statement
The January financial statement was reviewed and discussed.

OLD BUSINESS

Traveling Screen, Elite Sod
Interim Manager Ellison showed recent pictures of the traveling screen and the Elite Sod Spillway. He stated the electrical inspection for the traveling screen and the wiring of the pump will be done by the end of the week.  The rest of the cement for the spillway will be poured this week.

Reservoir
Interim Manager Ellison reported he received the estimate for the open space tax for the reservoir property in the amount of $390.16. JUB Engineer, Gary Weatherly, stated he had not yet sent the application package to Dam Safety but he had submitted drawings. He received a letter back stating they would require slope stabilization of the embankments.  Weatherly stated he requested a quote from Strata to run an analysis.

Work Orders by Division
The Board discussed the work orders from their respective divisions.

NEW BUSINESS

Transfer Funds
Interim Manager Ellison requested the Board approve a transfer of money from the Drainage Fund to pay for the reconstruction of the Elite Sod Spillway. When the drainage fund was set up, the assessments included drainage fees.  It was for the purpose of handling drainage issues within the District and the deterioration at Elite Sod, caused by underlying drainage issues, justifies his request.  Director Sleater made a motion to transfer the total cost of the reconstruction of the Elite Sod Spillway from the Drainage Fund.  Director Gose seconded the motion and it was approved.

Management/Administrative Report

Replacement of Ditchrider Position
Interim Manager Ellison reported an advertisement had been placed for the Ditchrider position. The District has received approximately 20 applications and six of those individuals had CDL drivers licenses. They will be interviewed March 10th.

Advertisement of the Management Position
Ellison reported the advertisement for the management position had been placed.

Professional Services
Ellison presented the list of qualified Engineers acquired from the required professional services advertisement in the newspaper. Due to the number of projects JUB is currently involved in, Ellison stated he thought the Board should select JUB as our prime engineer. The Board reviewed the information and Director Morrell made a motion to retain JUB as the District’s engineer. Director Sleater seconded the motion and it was approved.

Two attorney firms sent qualifications for attorney services. Director Gose asked to leave this open to allow more returns before we choose.

Only one CPA submitted qualifications for accounting services and it was Tom Owen, the Districts current accountant. Director Morrell made a motion to retain Tom Owen for accounting services and Director Sleater seconded.  Motion was approved.

Tile Replacement
Ellison reported several tiles need to be replaced on the face of the building.  He made contact with Cost Less Carpet where the original tile was purchased and made arrangements to get more tile.  Cost Less Carpet will make arrangements for the installer to do the work.

Operations Report
Operations Foreman Loftus reported crew members were burning tumbleweeds and cleaning the canal and laterals. They finished putting clay in the canal at Pederson Road and will be ready to open the gates March 20th..

Gary Weatherly reported because there is federal money involved with the Dupertail Bridge project and the CID’s canal is listed on the National Historic Register, the City of Richland may have to ask CID to hire someone to do the work involved with the CID property.

ADJOURNMENT

President Shawver adjourned the meeting at 5:30 pm.