CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm.  Present at the meeting were:

Vincent Shawver, President Howard Ellison, Manager
Neil Martin, Vice President Pat Loftus, Field Foreman
Dallas Ayde, Director Bonnie Kulp, Recorder
Jim Gose, Director
Matthew Morrell, Director

Guests: Ginny Waltman, Yuen Chung (Ruby), Sheila Thackham, Sherri Thackham.

AUDIT ENTRANCE
Ginny Waltman and Yuen Chung, state auditors, presented the Audit Entrance to the Board of Directors for the current financial statements audit and an accountability audit for the fiscal years 2014 – 2016.

PUBLIC COMMENT
No comments.

CONSENT AGENDA

Minutes, July 7, 2017 The minutes of July 7, 2017 were presented to the Board. Director Gose made a motion to approve the minutes and Director Martin seconded the motion.  Motion approved.

Director Gose brought up the subject of the list of procedures former board member, George Janicek gave to a previous manager to work on. Director Shawver asked Office Manager Bonnie Kulp for a copy of the list.

Director Shawver talked about the evaluation process for the current manager.

Due to the fact CID meetings are recorded and a statement was made in the July meeting concerning previous manager, Keith Martin being fired, and because the statement was inaccurate and not written into the July meeting minutes, Manager Ellison verbally clarified that Mr. Martin resigned his position. There being a motion on the floor, President Shawver asked if all members were in favor of approving the motion to accept the minutes.  Motion was approved.

July Vouchers

Reimburse Revolving Fund

 

 

$165,986.54

 

The July Vouchers were reviewed and discussed by the Board of Directors. Director Morrell made a motion to approve the Vouchers and Director Ayde seconded the motion.  Motion was approved.

June Financial Statement
The June Financial Statement was reviewed and discussed by the Board.

OLD BUSINESS

Duportail Bridge
Manager Ellison reported the City of Richland requested a letter from CID that confirmed the temporary construction easement for the bridge project to submit to the Department of Transportation. Aquavella Manager Ellison reported the judge will rule on August 10th on the adjudication of water rights and there will be a 90 days period for appeals to be submitted followed by another 90 day period to decide if appeals will be accepted.

Ellison informed the Board the District will be able to work with the County on their GIS system concerning the boundaries of the District.

Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.

Manager Ellison reported he talked to the City of Kennewick about their laws and policies at the time the mall was built in 1969/1970. All the water that comes from the roof of the mall and parking lots west of Columbia Center Blvd. is collected in culverts and drain pipes and flows under Tapteal Drive. The City stated they met the standards at that time frame and has no intention to help CID with water run-off. Mall personnel were unable to help Ellison with any documentation concerning drainage.

Ellison reviewed plans from the City of Richland for when the Tapteal area was developed. He found no signed agreement to indicate storm water could be drained into the CID canal. The City of Richland stated their storm water is contained on their property in drywells. Per the Clean Water Act of 1974, CID cannot accept untreated storm water into the canal.  Attorney Tom Cowan sent letters to all parties involved asking for signed documentation that CID agreed to take their storm water.

Director Gose stated the District needs an emergency procedure for taking care of a ditch break. Manager Ellison stated due to the emergency status of a canal break and efficiency of time, Poland has been contacted for repairs

Building Repair
No bids have been received for repair of the building or replacement of the windows. District personnel are not yet available to put fans in the restrooms.

NEW BUSINESS

2017/2018 Fiscal Year Budget
Manager Ellison presented a draft of the 2017/2018 fiscal year budget and asked the Board to look it over for the next meeting. Director Shawver expressed interest in the Board attending the WSWRA conference this year.

Other Business
President Shawver requested a continuance of the meeting to be held Friday, August 18th at 1:00 pm to prepare the Manager’s performance review.

ADJOURNMENT
President Shawver recessed the meeting at 2:35 pm to August 18th at 1:00 pm.