CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order at 1:00 pm by President Jerry Sleater.  Present at the meeting were:

             Jerry Sleater, President Gary Weatherly, JUB Engineers
             Howard Ellison, Vice President Pat Loftus, Operations Lead
             James Gose, Director Bonnie Kulp, Secretary, Recorder
             Vince Shawver, Director  
             Matthew Morrell, Director  

GUESTS See attached list.

Director Ellison made an announcement that Joel Teeley voluntarily resigned from the District and made a motion to appoint Office Manager, Bonnie Kulp as Secretary to the Board of Directors. Director Sleater seconded the motion and it passed unanimously.  She was immediately administered the Oath of Office.

BOARD OF EQUALIZATION

President Sleater opened the Board of Equalization at 1:05 pm. Kevin Barney, HDJ Engineering and James Sexton of JMS Construction attended to discuss a proposed development of a 4½ acre parcel, #1-0798-200-0004-000, located between East 10th and East 13th Avenue east of Cedar Street. The proposed project consists of subdividing  the acreage for 43 townhouse units made up of three and four-plex units.  They were interested in what the District will allow for irrigation water and how it would be assessed. Each townhouse would be on an individual parcel maintained by a home owners association.  Since the project is in the planning stages, Director Ellison suggested the District research the possibilities of how the properties should be assessed and compare to the existing ways the District is currently assessing like parcels.  Director Morrell offered to talk to KID to find out their methods of assessing these types of developments.  The Board of Equalization closed at 1:20 pm.

CONSENT AGENDA

Minutes of November 6, 2015
Director Morrell made a motion to approve the minutes of the November 6th Board Meeting.  Director Shawver  seconded the motion and it was approved.

November  Vouchers 

Voucher 01 Reimburse Revolving Fund $187,026.88
Voucher 02 Reimburse Revolving Fund 35,785.79
  Total $222,812.67

The Board reviewed and discussed the November Vouchers.  Director Morrell made a motion to approve the Vouchers as presented and Director Ellison seconded it.  Motion approved.

Financial Statement
The Board reviewed the October Financial Statement. The statement showed 7.4% spent for the first month of the fiscal year.

OLD BUSINESS

Owens Pit
Due to the resignation of Mr. Teeley, there has not been any activity with Benton County pertaining to the use of rock from Owen’s Pit.  Director Ellison agreed to follow up and talk with Matt Rasmussen.

Traveling Screen/Reservoir
JUB Engineer, Gary Weatherly reported the proposal by Ray Poland and Son’s for the foundation construction and installation of the travelling screen was $149,308.71. The traveling screen is finished and ready to be shipped when the construction of the structure is finished. H & N will install the electrical portion of the project.  Director Morrell made a motion to accept Poland’s proposal and move forward with the project.  Director Gose seconded the motion and it was approved.

Pertaining to the reservoir project, Benton County has approved the boundary line adjustment and the deeds have been prepared and signed for the new parcels. The paperwork for Dam Safety is close to being presented and the revised electrical drawings have been received.

Mr. Weatherly presented a map to the Board on the Duportail Bridge project and explained the easement issues. He has put the City on notice the documents provided to CID are wrong and they need to come up with new easements and agreements. He has been in contact with Attorney Mike Shinn about the easement issues and will meet with him on site December 10th.

Office Manager, Bonnie Kulp asked Mr. Weatherly about the Bureau of Land Management parcels concerning the placement of the LID #63 booster pump station. He stated when the Belmont LID was put in, the City of West Richland directed CID where to locate and place the booster pump stations.  Each of the BLM parcels has a 33- foot right of way on all four sides.  The City identified which right of ways would be included in their road plan and CID built the pump station in a road/utility easement accordingly. The other utilities were required to sign off on the placement location to make sure there would be no hindrance to them.  The Board asked Mr. Weatherly to send his drawings and backup paperwork to the Bureau of Land Management.

Building Repairs/Assessment
On Hold.

Work Orders by Division
There were no work orders to report.  Director Shawver stated there were patrons on Riverside Drive who were concerned about portions of the canal that are not lined.  Mr. Weatherly explained when the areas were chosen for lining projects, they lined areas where water appeared on the downslope side of the canal. They chose areas where they thought it would do the best job. Operations Foreman Pat Loftus explained the water was not coming from the canal.  The water travels beneath the canal from irrigation water above and from ground water flowing over basalt.

Director Shawver also mentioned he received complaints about the concrete piled on the canal bank.  Tumbleweeds blowing in the wind deflect into the patron’s yard.  He would like for the District to remove the concrete and clean up the area.

NEW BUSINESS

Administrative Report
Office Manager, Bonnie Kulp asked for an alternate date for the regularly scheduled board meeting on January 1st , New Year’s Day.  The date will be January 7th, at 3:00 pm.  She also stated Monday December 14th was the day to canvass the ballots from the December 8th election.  The meeting will be held at 4:00 pm.

Mrs. Kulp asked the Board to approve a Short Plat fee of $100.00 to recover costs to the District.   Director Ellison made a motion to approve the $100.00 fee and it was seconded by Director Shawver.  It was approved.

Mrs. Kulp informed the Board that employees have begun asking for a day off without pay when all leave has been exhausted and/or when they don’t want to use accrued leave in order to save it for future use. Current benefits cost the District approximately $50 per day. Discussion followed about having a specific policy for this issue.

Operations Report
Operations Foreman Pat Loftus suggested the Board ask JUB Engineer Gary Weatherly to look at the Elite Sod Spillway. It is located across from the Lakes pump station and is in great need of repair. Crew members are still working on tree removal and taking silt from the canal.  Security lights in the yard have been replaced and they are working on drum screens.  Loftus stated he has a long list of jobs to be done over the winter; one of which is putting  clay in a section of the canal in West Richland.  Loftus reported the results from the Booker Auction netted the District $3800 for the 1999 pickup and $2800 for the 1998 pickup. He also reported Van Fowers, salesman for Central Machinery, is throughout the US for a backhoe and expects to find a good machine by January or early February.

Easement
Mr. Chad Bagley requested an easement for legal access to the Willingham property, parcel no, 1-1780-100-0003-001, via an existing road on the west side of the District’s shop. Without legal access he is unable to get financing for the property. Mr. Bagley submitted a prepared easement drawn up by his attorney.  Director Morrell made a motion to approve the easement as presented and Director Shawver seconded it. Motion was approved.

At 2:25 pm President Sleater called for an executive session for one hour to discuss litigation on the Klages’ law suit and Manager Teeley’s abrupt resignation.

EXECUTIVE SESSION

Director Ellison briefed the Board on the upcoming status conference for the Klages law suit. Following the discussion, Kelley Allen, the employment attorney for Enduris, joined the executive session via telephone conference to discuss and answer questions about the voluntary resignation of Joel Teeley.

President Sleater moved the meeting back into the regular session at 3:05 pm.

The Board discussed how quickly the new manager should be hired. Director Ellison offered to temporarily step down from his board position and act as interim manager.  Director Morrell made a motion to allow Director Ellison to move into the manager’s position until a new manager can be found providing RCW rules and regulations allow for it.

Director Gose seconded the motion. Director Ellison abstained from voting while all other directors approved the motion.

Director Morrell made a motion to move forward with the Klages law suit keeping the current amount due plus attorney fees and Director Shawver seconded it. Motion passed.

President Sleater recessed the meeting at 3:20 pm to Monday, December 14, 2015 at 4:00 pm.