CALL TO ORDER The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm .  Present at the meeting were:

Vince Shawver, President Howard Ellison, Interim Manager
Matthew Morrell, Vice President Pat Loftus, Operations Foreman
Jerry Sleater, Director Kevin Walters, Vegetation Management Team
Jim Gose, Director Bonnie Kulp, Recorder

Guests: Stan King, Sheila Thackham and Sherrie Thackham

Kevin Walters from the Vegetation Management team gave a presentation to the Board on the District’s Vegetation Management Program.  He reviewed the chemicals and herbicides used for the District’s water ways and rights of ways and what their purposes are.

CONSENT AGENDA

Minutes of January 7, 2016
The Board reviewed the January 7th meeting minutes for approval.  Director Gose questioned the cost of the removal of the reservoir property from the open space status and the requirements of the road leading to the reservoir because he was concerned about being over budget on the project.  Interim Manager, Howard Ellison told the Board the estimated amount of back taxes would be approximately $500.  He also told the Board he had a meeting with Matt Rassmussen and Robert Blaine from Benton County Road Department to discuss the road requirements. Director Gose made a motion to approve the minutes of January 7, 2016.  Director Morrell seconded the motion and it was approved.

January Vouchers

Voucher 01 Reimburse Revolving Fund $125,978.72

The Board reviewed and discussed the January vouchers.  Director Morrell made a motion to approve the vouchers and Director Gose seconded it.  Motion approved.

December Financial Statement
The December financial statement was reviewed and discussed. OLD BUSINESS

Owen’s Pit
Manager Ellison reported Benton County is still waiting to receive the mining permit before any rock can be taken from Owen’s Pit. In his conversation with Matt Rassmussen, Ellison was assured the District will still be able to obtain rock from the pit.

Traveling Screen, Reservoir, Elite Sod and Duportail Bridge
Manager Ellison presented a picture presentation of the above projects.

Work Orders by Division
There were no work orders to be discussed.

NEW BUSINESS

Change March Meeting Date
Interim Manager Ellison requested the regular meeting of the Board for March 4th be re-scheduled to Tuesday March 8th at 4:00 pm due to scheduling conflicts.  Director Morrell made a motion to change the meeting date to March 8th at 4:00 pm. Director Gose seconded the motion and it passed.

Resolution 2016-02
Resolution 2016-02 Purchasing Policy and Procedure was presented to the Board for approval. The resolution is an amendment to the 2008-01 Purchasing Policy and satisfies RCW requirements for spending practices of the District.  Director Morrell made a motion to approve Resolution 2016-02 and Director Gose seconded it.  Motion approved.

Easement Request
An easement request from contractor Steve Hall was submitted to the Board for the address of 5700 Hilo Court, West Richland. Mr. Hall is erecting a pole building and requested an encroachment for an overhang over the easement. Operations Foreman Loftus stated the easement was narrow and would require hand digging if CID ever needed to make a repair in that area.  There is also a ten foot easement on other side of fence.  He did not see any hindrance to the District if the encroachment was granted. Director Morrell made a motion to grant the request and Director Gose seconded it.  Motion approved.

Application for Water Right Transfer
An application for water right transfer was received from Benton County by Fred Bowan. The request was to remove 1.40 acres of water from parcel 123801000004000 and apply it to parcel 108802000009003. The first legal description on the application was incomplete.  Director Morrell made a motion to approve the water right transfer with the condition the legal description on the application is corrected.  Director Gose seconded the motion and it was approved.

Management/Administrative Report
Interim Manager Ellison reported the final arguments for the Klages law suit were presented and Attorney Shinn will notify us when the judge has made a ruling.

He also reported letters had been written to eight state and/or federal legislators for possible reservoir funding. Ellison reviewed RCW 87.03.115 about the District’s responsibility to provide water to properties within the District.

Ellison announced the Exit Conference on the current audit will be on February 19th at 1:00 pm.

Operations Report
Operations Foreman Loftus reported the concrete had been poured over the pipe at the Lakes pump station and the thrust block had also been poured. Inventory including serial numbers had been taken on all tools.  Loftus, Manager Ellison and Hector Mendoza met with Benton County Clean Air Authority earlier in January and field crew will be ready to start burning February 8th if allowed.

President Shawver asked about the concrete pile at the end of Broadview and the damages caused by Barnhart Trucking at the LID 63 pump station. Loftus stated both issues had been resolved.

Interim Manager Ellison reported the advertisements for professional services (attorney, engineer, CPA) have been sent to the newspaper.

The copy of an ad included in the meeting packet for the manager’s position was discussed.  President Shawver stated he talked with the City of West Richland about their hiring practices for professional job openings.

ADJOURNMENT

President Shawver recessed the meeting at 3:00 pm to February 19, 2016 at 1:00 pm.