CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm.  Present at the meeting were:

Vincent Shawver, President Gary Weatherly, JUB Engineers
Neil Martin, Vice President Tom Cowan, Attorney
Dallas Ayde, Director Howard Ellison, Manager
Jim Gose, Director Matthew Morrell, Director Pat Loftus, Operations Foreman Bonnie Kulp, Recorder
   

Guests: Sheila Thackham, Sherry Thackham, Gary Hutchcraft entered at 2:15 pm.

OATH OF OFFICE
Manager Ellison administered the Oath of Office to Director Martin and Director Ayde for their respective divisions.   Director Gose made a motion to appoint Manager Ellison as Secretary of the Board.  Director Morrell seconded the motion and it was approved.  President Shawver administered the Oath of Office to Ellison for Secretary. 

REORGANIZATION OF THE BOARD

President Shawver asked for nominations for President. Director Martin nominated Director Shawver for another term and Director Morrell nominated himself. Nominations were closed and the vote was three votes for Shawver and one for Morrell.  Director Gose nominated Director Martin for Vice President.  No further nominations came forward so nominations were closed.  Director Martin was elected for the position of Vice President unanimously.

PUBLIC COMMENT
Patron Sheila Thackham addressed the Board concerning the reservoir project and the LID #04 pipeline replacement project. 

CONSENT AGENDA

Minutes, December 2, 2016
The minutes of December 2 and December 21, 2016 were submitted for approval. Director Gose made a motion to approve both sets of minutes. Director Morrell seconded the motion and it passed.

December Vouchers

Voucher 01 Reimburse Revolving Fund $135,539.81

The December Vouchers were reviewed by the Board. Director Morrell made a motion to approve the vouchers and Director Gose seconded the motion.  Motion was approved.

November Financial Statement
The November Financial Statement was reviewed and discussed by the Board.

OLD BUSINESS

Duportail Bridge
Attorney Tom Cowan reviewed the process of acquiring the Right of Way Easement Agreement for the City of Richland’s bridge construction project to be built over the District’s right of way. The City will make modifications designed by JUB to the canal and roadway so that the bridge structure will not inhibit the CID’s ability to deliver water. The City will reimburse JUB (up to the maximum of $10,000) for the engineering review on the CID’s behalf and will also be removing the existing flume and replacing it with a box culvert.

Director Morrell made a motion to approve the agreement as written. Director Ayde seconded the motion and it passed.

Resolution 2017-01
Resolution 2017-01 gives Manager Ellison authorization to sign the Right of Way Easement Agreement. Director Gose made a motion to approve the resolution and Director Ayde seconded the motion. Motion approved.

Elite Sod Gates
Gary Weatherly, JUB Engineering, presented drawings and a bid packet to be used for bidding out the Elite Sod Project.   The bid opening has been set for January 20th.  The project has been estimated between  $75,000 – $85,000 therefore the Small Works Roster will be used.

Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.

NEW BUSINESS

Operations Report
Operations Foreman Pat Loftus reported the results on the sale of surplussed vehicles/equipment at the Booker Auction. He also stated the new pickup purchased on the state bid for the vehicle rotation program has arrived.

Manager Evaluation
President Shawver stated the Board would like to evaluate Manager Ellison as a Board unit and would like to schedule a workshop meeting.  Evaluation handouts passed out by Director Morrell at the last meeting with the intent to use at this meeting were not completed by other members of the Board.  Manager Ellison reminded the board members conversations outside regular meetings were illegal. A workshop meeting was scheduled for Friday, January 13, 2017 at 1:00 pm.

Attorney Tom Cowan informed the Board that submittals were issued to the Court on the Acquavella case at the request of the judges working on the final decree for the case. When the final decree is completed the court will issue amended water rights to those who have been issued a conditional right such as CID.  Years ago when the hearings were held, CID documents submitted to the court referenced place of use in the legal description as attached exhibits.  Cowan suggested the District ask the Department of Ecology to amend the draft schedule of water right place of use to be “within the boundaries of the District”.  Once the decree is drafted it will take about nine months of hearings before the final decree is finished.  The final decree will be clear and cannot be challenged several years in the future.  Gary Weatherly stated JUB tried to use the same legal descriptions when working on a project for the District and found them to be unreadable.   He stated the District may want to have a new boundary, legal description written for the whole district.

ADJOURNMENT
President Shawver adjourned the meeting at 2:50 pm.