CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm.  Present at the meeting were:

Vincent Shawver, President Gary Weatherly, JUB Engineers
Neil Martin, Vice President Howard Ellison, Manager
Dallas Ayde, Director Pat Loftus, Field Foreman
Jim Gose, Director Lila Freshment, Recorder

Guests: Sheila Thackham, Sherri Thackham.

LID #03 HEARING
President Shawver opened the hearing for the addition of land, parcel #1-0780-200-0064-000, 115 E 16th Avenue into LID #03. There being no one present to contest the addition, Director Gose made a motion to add the parcel into the LID.  Director Ayde seconded the motion.  Motion approved.

PUBLIC COMMENT
Sheila Thackham spoke on the progress of the sinkhole repair on her property.

Neil Martin entered the meeting at 1:15 pm.

CONSENT AGENDA

Minutes, June 2nd and 8th 2017
The minutes of June 2nd were presented to the Board. Director Gose asked if any thought had been given to the safety issue he raised in the June 2nd meeting regarding the ditch at the end of Riverside Drive by Elite Sod.  Discussion of possible options followed.  It was decided to table further discussion until the next meeting.  Director Gose made a motion to approve the minutes and Director Martin seconded the motion.  Motion approved.

The minutes of June 8th were presented to the Board.  Director Gose made a motion to approve the minutes and it was seconded by Director Ayde.  Motion approved.

June Vouchers

Voucher 01

 

Reimburse Revolving Fund

 

 

$141,099.20

 

The June Vouchers were reviewed and discussed by the Board. Director Ayde made a motion to approve the Vouchers and Director Martin seconded the motion.  Motion approved.

May Financial Statement
The May Financial Statement was reviewed and discussed by the Board.

OLD BUSINESS

Duportail Bridge
Gary Weatherly gave a presentation on the project. The work on the canal portion is likely to begin October 2018 with completion expected by February 2019.

Neil Martin left the meeting at 2:00 pm.

Aquavella
Manager Ellison stated that using GIS shape files received from JUB along with the records from the Boundary Review Board we should be able to come up with a close design of our District boundary. He is scheduled to meet with a representative from the Benton County GIS department next week.

Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.

NEW BUSINESS

Building Repair
Manager Ellison showed pictures of deterioration of the west wall of the District Office. This allowed water to enter causing mold to grow through to the inside wall.  A request for bids has been posted at the Tri-City Construction Council but so far there has been no response.  Manager Ellison has requested a bid from Tri-City Glass on replacing the windows in the District Office.  He also stated the need to have ventilation fans installed in restrooms.

Storm Damage
Manager Ellison presented a slideshow of damage to the canal caused by the recent storm. Repairs will need to be made after water season. He has approached a couple of entities regarding paying for some repairs since damage was caused by their water runoff.

Included with those pictures was a picture of the narrow road discussed at the meeting of June 2, 2017. Discussion of options for improvement followed.

Operations Report
Pat had nothing additional to report.

Other Business
President Shawver reviewed the Districts policy on public meetings and told the Board to bring up any policies they would like to see written. Director Gose stated the District had been given a list of policies requested by the Board several years ago that were not completed.  The procedure for handling Material Safety Data Sheets was reviewed.  Shawver reminded the Board the 6 month manager evaluation was due.  He will hand out copies of the review sheet at the next meeting.  He asked CID to work on a policy for new board members.

ADJOURNMENT

President Shawver adjourned the meeting at 2:55 pm.