CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm .  Present at the meeting were:

Vince Shawver, President Gary Weatherly, JUB Engineering
Matthew Morrell, Vice President Jerry Sleater, Director Howard Ellison, Interim Manager

Pat Loftus, Operations Foreman

Jim Gose, Director Bonnie Kulp, Recorder

Guests: Sheila Thackham

CONSENT AGENDA

Minutes, May 6, May 20, 2016
The Board reviewed the minutes of May 6 and May 20th for approval.  Director Sleater made a motion to approve the minutes and Director Gose seconded the motion.  Motion approved.

Vouchers

Voucher 01 Reimburse Revolving Fund $172,645.58
Voucher 02 Central Machinery 97,468.50
$270,114.08

The Board reviewed and discussed the May Vouchers.  Director Sleater made a motion to approve the Vouchers as submitted and Director Gose seconded the motion.  Motion approved.

April Financial Statement
The Board reviewed and discussed the April financial statement.

Director Morrell entered the meeting at 1:15 pm.

OLD BUSINESS

Traveling Screen
Interim Manager Ellison reported the traveling screen has now been secured with the installation of a fence with two 12-foot gates to allow vehicles to get in and out for cleaning.

Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.

NEW BUSINESS

Management Report

Nine Canyon Road Pipe Line (LID #04)
Interim Manager Ellison reported the pipe has arrived for the pipeline replacement in LID#04. The District is hoping the existing pipe will last throughout the season but if it should fail, the new pipe will be ready to install.

Medical Insurance
Interim Manager Ellison reported the office staff met with PEBB insurance agent and determined we can save 22% of our annual rate.

Legal Information
Interim Manager Ellison reported Keller Allen, attorney for Enduris, responded to the latest correspondence from attorney, David Hevel, clarifying the District’s stance on the involuntary resignation of former manager, Joel Teeley.

Ellison made a statement to the Board indicating that part of his job as manager is to make sure the Board does not do anything that would cause attention to any impropriety concerning Board actions. One of the applications for the management position was received after the end date to accept applications.  Although the Board wanted to interview him, it had to be disqualified.

Operations Report
Operations Foreman, Pat Loftus reported the first algae treatment for aquatic weeds had been done. He stated the traveling screen was doing a good job of removing tumble weeds from the canal and will help eliminate overtime when the acquatic weeds begin to break off after treatment. Also, with the traveling screen keeping the canal from being plugged, the water levels in Laterals #1 and #2 have been more stable resulting in fewer pump station shut downs due to lack of water supply.

Pictures were shown of the washout that occurred behind the fairgrounds due to the recent heavy rain storm, the new fence at the traveling screen, the wet spot at the end of Riverside Drive and the Washout caused by Shaw Vineyards pond overflow.

EXECUTIVE SESSION
At 1:55 pm President Shawver recessed the meeting until 3:00 pm today when interviews for the management position will begin. Interviews are scheduled for Howard Ellison and John Simmons in that order followed with an interview via a telephone conference with Douglas Birdsall.

At 3:05 pm President Shawver reconvened the regular meeting of the Board and moved directly into executive session for fifteen minutes to discuss Director Morell’s phone call to the MRSC, the Municipal Research and Services Center. The MRSC provides a general overview of the Washington State Public Records Act for the state and local governmental agencies.  The question he had for them was how to handle the voting when it came time to vote for the selection of the new manager, in the event there was a tie vote.  At 3:20 Shawver moved the meeting back into the regular session and asked Howard Ellison to return to the meeting.

Director Morrell explained to Ellison that according to the MRSC only members of the Board could vote. Director Ellison, currently acting as interim manager, would be able to vote in the event of a tie but could not vote for himself.

At 3:25, Director Shawver announced the meeting would move back into executive session until approximately 5:00 pm to conduct the interviews. At 5:00 pm the executive session was extended for an additional 15 minutes.to complete the final interview.

President Shawver moved from executive session back into the regular session at 5:15 pm. Not all Board members were ready to cast a vote on the selection. He asked the Board members to think about the interviews and come back next week for a meeting at 3:00 pm to select a manager.

ADJOURNMENT
President Shawver recessed the meeting at 5:20 pm until June 10, 2016 at 3:00 pm.