CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order at 1:00 pm by President Jerry Sleater.  Present at the meeting were:

             Jerry Sleater, President Joel Teeley, Secretary/Manager
             Howard Ellison, Vice President Pat Loftus, Operations Lead
             James Gose, Director Bonnie Kulp, Deputy Secretary, Recorder
             Vince Shawver, Director Bob Ingraham, CID Crew/Union Steward
             Matthew Morrell, Director Gary Weatherly, JUB Engineers

CONSENT AGENDA

Minutes of October 2, 2015
Director Shawver made a motion to approve the minutes of the October 2nd Board Meeting.  Director Morrell seconded the motion and it was approved.

October Vouchers 

Voucher 01 Reimburse Revolving Fund $187,026.88
Voucher 02 Reimburse Revolving Fund 35,785.79
Total $222,812.67

The Board reviewed and discussed the October Vouchers.  Director Morrell made a motion to approve the Vouchers as presented and Director Ellison seconded it.  Motion approved.

Financial Statement
Secretary/Manager Teeley reviewed the September financial statement with the Board.  The 2014/2015 fiscal year budget ended at 98.77% spent.

OLD BUSINESS

Owens Pit
Secretary/Manager Teeley reported he had met with Matt Rasmussen, the chief engineer at the Benton County Public Works Department.  Mr. Rasmussen told him the CID would not be able to continue getting the material at a lower price than what it was worth.  In a recent email received by Mr. Teeley, Mr. Rasmussen is still researching a price for the material.

Traveling Screen/Reservoir
JUB Engineer, Gary Weatherly reported the screen is constructed and has seen a video of it working.  They will ship it when they are ready to set in place.  Poland is currently reviewing the drawings and should have a price for Gary early next week.

During the short plat process on the reservoir property, it was discovered the domestic well for the home is not on the parcel with the house.   Mr. and Mrs. Woods have signed the documents to submit to the County for a boundary line adjustment so that the parcel with the house will encompass the well.  Once the boundary line adjustment is done the health department will sign off on the short plat.

The electrical drawings are ready to be submitted to the Department of Ecology, Dam Safety.  As soon as the electrical drawings are finished the project will be sent out for bid in hopes to have a contractor chosen in December.

Building Repairs/Assessment
Secretary/Manager Teeley reported two individuals had submitted estimates for building review. He felt they were quite high and is waiting for additional estimates.

Work Orders by Division
There were no work orders to report.

NEW BUSINESS

Administrative Report
Office Manager, Bonnie Kulp reported two positions on the Board, Division #1 and #3 will expire December 31st.  She has received petitions from both Director Shawver and Director Ellison so that they may remain on the Board.  A Petition of Candidacy was received from Patrick Grengs in Division #1 and the election will be held December 8, 2015.  Currently there were about 50 absentee ballot requests waiting to be processed and stated the election process will require working overtime.

Operations Report
Operation’s Foreman, Pat Loftus reported the 2015 irrigation season went well in spite of the drought.  Currently water in the settling basin is being pumped out to determine the amount of silt that settled in the bottom over the season. Silt removal is underway in some areas and pre-emergents are being sprayed on the roads and the sides of the canal.

Pat stated the KID is cleaning the Highland Drain which is expected to be a three month project.

The length of the CID water right season and the actual amount of the CID water right was discussed.

Set Board of Equalization
The Board of Equalization was set for Friday, December 4, 2015 at 1:00 pm.

Duportail Bridge
The City of Richland sent a letter to the District concerning paying for property rights for the Duportail Bridge project.  The Board directed Secretary/Manager Teeley to consult legal counsel.

EXECUTIVE SESSION
At 2:00 pm President Sleater moved the meeting into executive session for 30 minutes to discuss personnel issues.  At 2:30 he moved the meeting back into the regular session.

Director Morrell made a motion the office staff pay five percent of their medical insurance and receive a three percent pay increase.  Director Shawver seconded the motion.  It was approved.

Director Morrell made a motion to place a letter of reprimand in Secretary/Manager Teeley’s file. Director Ellison seconded the motion and it passed.

Director Gose directed Office Manager Kulp to put the letters he presented to the Board last May from Patrons of the District into Teeley’s file. This includes all correspondence generated from Sheila Thackham. There being no further business to put before the Board, President Sleater adjourned the meeting at 3:00 pm.