CALL TO ORDER

The Regular monthly meeting of November 4, 2016 was reconvened, November 9, 2016 at 6:00 pm.  Present at the meeting were:

Vincent Shawver, President Tom Cowan, Attorney
Neil Martin, Director Howard Ellison, Manager
Matt Morrell, Director Bonnie Kulp, Recorder
Jim Gose, Director

Guests: Shiela Thackam, Sherry Thackham, Paul Randleman

ELECTION PROCESS

Director Shawver discussed a tax payer based entity not being able vote. He also read from a letter from the City of Kennewick’s attorney, Lisa Beaton, November 22, 2011 stating fire departments, law enforcements education entities do not have the authority to vote, supported by RCW 87.03.051.

Office Manager, Bonnie Kulp reviewed the process office staff goes through when they receive absentee ballot requests.

Directors Shawver and Gose discussed previous elections where ballots mailed to the District were not received and what could be done to prevent it again. Director Shawver suggested witnesses be used when ballots are mailed to test the reliability of the mail.   He also suggested the ballots be put into a locked box within the safe.

Director Morrell made a motion to run the election per RCW 87.03.34. Motion failed due to lack of a second. Director Shawver asked Attorney Tom Cowan to clarify the canvassing of absentee ballots.  Ballots postmarked no later than the day of the election have five days to be delivered to the District.  On the fifth day the Board would canvass and count the ballots and certify the election.  The election will be December 13th so canvassing the ballots will be December 19th.

STAFF 2017 WAGES

Director Shawver raised the discussion of office staff raises. He suggested a two percent increase and a two percent 2%) increase for the employee’s insurance deduction. After discussion, Director Morrell made a motion to raise the office staff wages two percent and increase their cost of health insurance to seven percent (7%).  Director Gose seconded the motion and it was approved.

Before moving into executive session Director Shawver brought up the conversation in July about Board members contacting the CID attorney. Manager Ellison stated the District has policies on the subject and will bring it to the next meeting.  

EXECUTIVE SESSION President Shawver moved the meeting into Executive Session at 7:10 pm to discuss upcoming litigation for 15 minutes. He moved back into the regular meeting at 7:24 pm.

ADJOURNMENT President Shawver adjourned the meeting at 7:25 pm.