CALL TO ORDER
The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm. Present at the meeting were:
|Vincent Shawver, President||Gary Weatherly, JUB Engineers|
|Neil Martin, Vice President||Jeff Sperline, Sperline Raekes Law|
|Dallas Ayde, Director||Clancy Flynn, Manager|
|Jim Gose, Director||Bob Ingraham, Operations Foreman|
|Sherri Thackham, Director||Lila Freshment, Recorder|
APPROVAL OF AGENDA
Director Gose added Trespassing on CID Right-of-Way to New Business. President Shawver added the Ritzville Meeting to the Operations Report. Director Ayde motioned to approve the Agenda with the changes noted. Director Thackham seconded the motion. Motion carried.
Minutes of May 3rd & May 17, 2019
The Board reviewed and discussed corrections to the Draft Meeting Minutes of May 3rd and 17th. Director Ayde motioned to approve the minutes of May 3rd and 17th. Director Martin seconded the motion. Directors Shawver, Ayde, Martin and Gose approved. Director Thackham opposed. Director Thackham requested more detail be added to the May 3rd minutes, regarding Kennewick School District’s (KSD) request to encroach on CID Right-of-Way as well as The Martinez Add Lands Petition under New Business. Director Thackham requested details regarding the location and reason for the encroachment be added to the KSD discussion and also add the Martinez Add Lands Petition was denied because the District’s water rights are already fully allocated.
|Voucher 01||Reimburse Revolving Fund||$176,124.71|
The Board reviewed and discussed the May Vouchers. Director Thackham motioned to approve the vouchers as submitted. The motion was seconded by Director Ayde. Motion carried.
April Financial Statement
The Board reviewed and discussed the April Financial Statement.
Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.
Tapteal Settling Pond
No new information to report.
The Board discussed the upcoming July 19th joint meeting between CID and KID.
No new information to report.
Mr. Flynn said we shouldn’t expect a response on the recent grant applications until October.
The Board reviewed and discussed the Draft Fee Schedule. Director Gose motioned to approve the Fee Schedule as presented. Director Ayde seconded the motion. Motion passed.
Director Gose suggested changing the lining site for the Small-Scale grant proposal recently submitted. He expressed concerns about areas on the Main Canal that he felt should take precedent. Mr. Flynn said the current site has only a two-thirds liner which covers the floor and one side of the canal and needs to be repaired, however, if the rest of the Board agreed, the District could attempt to have it changed if we receive the grant. Mr. Flynn advised unless we found an area of similar size to the original site, the District would only be able to line about one-third of the linear footage since the Main Canal is bigger. Mr. Flynn reviewed the Capital Improvement Plan and system for prioritizing projects he is currently developing.
July Meeting Date
Director Thackham motioned to reschedule the Board Meeting of July 5, 2019 to June 28, 2019. The motion was seconded by Director Martin. Motion carried. Director Ayde motioned to cancel the June 21, 2019 meeting. The Board discussed the effect of cancelling the meeting. Motion died due to lack of a second
Mr. Flynn reviewed pictures of the washout on Canal Lateral #2 at the Highland Drain off Bowles Road. He said KID will need to replace their drainpipe in the off-season. He reviewed an alignment and profile of pipe in the area of W. Grand Ronde and N. Lyle Street from Mr. Weatherly. Mr. Flynn informed the Board of the new outage map on the District’s website.
President Shawver reported on the Irrigation District Election Work Group in Ritzville. Director Gose and Mr. Flynn were also in attendance. The purpose of these meetings is to evaluate the current election process to determine if the laws governing the process should be changed. The next meeting is scheduled for June 18, 2019 and will be via the internet.
No New Diversions Motion of January 6, 2014 – Clarification
Mr. Flynn asked for clarification from the Board on a motion passed January 6, 2014. The motion was to disallow new diversions from the canal due to lack of available water. Mr. Flynn asked for clarification regarding what the Board considers a “new diversion”. The discussion was tabled until the next meeting.
Timing Change – Office Staff Reviews
President Shawver addressed the change of timing for office staff reviews to aid in budget preparation. Board Members were given evaluation sheets to complete for the District Manager for the next meeting.
Director Gose addressed an issue of right-of-way trespassing on the Main Canal at E. 36th Avenue. The patron has installed a fence on CID Right-of-Way and should obtain a permit or be required to remove it. Mr. Flynn will contact the patron.
President Shawver adjourned the meeting at 3:42 pm.