CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm.  Present at the meeting were:

Vincent Shawver, President Clancy Flynn, Manager
Neil Martin, Vice President Bob Ingraham, Operations Foreman
Dallas Ayde, Director Lila Freshment, Recorder
Jim Gose, Director
Sherri Thackham, Director

Guests:  Jennifer Morris, 418 E. 3rd Avenue

APPROVAL OF AGENDA
Mr. Flynn requested to add a second encroachment request to New Business. President Shawver added an Executive Session to the Agenda to take place after Director Discussion. Director Ayde motioned to approve the Agenda as amended. Director Thackham seconded the motion. Motion carried.

PUBLIC COMMENT

Jennifer Morris, 418 E. 3rd Avenue, addressed the Board regarding mud and debris continuously clogging her filter this season. Ms. Morris stated they have been unable to solve the problem and asked for the District to investigate the matter further. Mr. Flynn will have Operations Staff inspect the screen box in the canal for any issues.

CONSENT AGENDA

Minutes of June 7th and 21st, 2019
Director Ayde motioned to approve the minutes of June 7th and 21st as submitted.  The motion was seconded by Director Gose.  Motion carried.

June Vouchers

Voucher 01 Reimburse Revolving Fund $140,518.10

The Board reviewed and discussed the June Vouchers.  Director Thackham motioned to approve the vouchers as submitted.  The motion was seconded by Director Martin.  Motion carried.

June Financial Statement
The Board reviewed and discussed the May Financial Statement.  

Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.

OLD BUSINESS

Tapteal Settling Pond
Mr. Flynn had nothing new to report. He will ask Mr. Sperline, The District’s Attorney, to contact the Attorney for Tapteal regarding a resolution without resorting to litigation.

Chandler Electrification
Mr. Flynn reminded the Board of the Joint Board Meeting between Kennewick Irrigation District and CID on July 19th.

ROW Update
Mr. Flynn said he was contacted by Mr. Dave Parella regarding the right-of-way encroachment at 6618 W. Bonnie Avenue. Mr. Parella stated he is willing to wait until Stratton Surveying is available to complete the survey, which will be approximately four months.

Mr. Flynn contacted Mr. Trevor Davis, 189511 E. 36th Street, regarding posts he installed in CID right-of-way. Mr. Davis installed the posts to stop four-wheelers from driving around the CID gate and onto the canal road adjacent to his property. He is willing to remove them if requested by the District. Mr. Flynn will speak with him about CID purchasing the posts.

Reservoir
Mr. Flynn stated there is no new information to report.

No New Diversions
The Board Discussed Mr. Flynn’s request for clarification of the motion passed during the January 6, 2014 Board Meeting, disallowing new diversions from the canal due to lack of available water. Director Martin motioned to rescind the January 6, 2014 No New Diversions motion. The motion was seconded by Director Thackham. Motion passed. Requests for new diversions must complete the application process and be evaluated and executed by staff. Mr. Flynn will keep the Board informed of any applications received and new diversions made.

NEW BUSINESS

Operations Report

Mr. Flynn said he had contacted the County regarding their progress on fixing the drainage problem at the Fairgrounds. A portion of the work has been completed. They will finish the rest of the work. Mr. Flynn updated the Board on leaks on the Upper Main Canal. He stated the pipe the District put in the canal at the Highland Drain is working well. Mr. Flynn gave the water report and reported on upcoming meetings. The grant for the automated gates has been transferred to a new specialist at the Bureau of Reclamation and is now moving forward again. Mr. Flynn stated he hoped to have a draft of our Ten-Year Capital Improvement Plan by the August or September meeting.

Benton REA Crossing Permit
Mr. Flynn presented a Right-of-Way Crossing Permit submitted by Benton REA. The Permit is attached to these minutes. Director Ayde motioned to approve the Permit. Director Thackham seconded the motion.

Motion carried. Director Thackham motioned for long term permits to require Board approval and annual permits can be approved by the District Manager. Director Ayde seconded the motion. Director Shawver, Ayde, Gose and Thackham voted to approve. Director Martin opposed. After further discussion Director Thackham revised her previous motion to give the District Manager authority to review and approve permit applications. Director Martin seconded the motion. Motion carried.

Mr. Flynn informed the Board of a Right-of-Way Access Application approved for Mr. Randy Todd, 720 S. Beech Street, for access to the gate at the end of S. Beech Street so he can park his fifth-wheel camper in his driveway.

DIRECTOR DISCUSSION

Director Gose inquired about the car that went into the Main Canal at W. Canal Drive and N. Lyle Street on Sunday. Mr. Flynn stated that other than tire marks on the bank of the canal there was no further damage.

EXECUTIVE SESSION

President Shawver moved the meeting into Executive Session at 2:36 pm for ten minutes to discuss the lease rental agreement of the R.V. space. The meeting moved back into Open Session at 2:51 pm.  Director Thackham motioned to renew the lease agreement with Mr. Ingraham for one year and increase monthly rent to $200.00. Director Martin seconded the motion. Motion approved.

 ADJOURNMENT
President Shawver adjourned the meeting at 2:52 pm.