CALL TO ORDER
The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:02 p.m. The meeting was held remotely due to COVID-19 restrictions. President Shawver took the roll call. Present at the meeting were:
|Vincent Shawver, President||Jeff Sperline, Sperline Raekes Law|
|Neil Martin, Vice President||Clancy Flynn, Manager|
|Dallas Ayde, Director||Lila Freshment, Recorder|
|Jim Gose, Director|
|Sherri Thackham, Director|
President Shawver asked if there was anyone from the public present and received no response.
APPROVAL OF AGENDA
Mr. Flynn stated an Executive Session needed to be added to the agenda prior to adjournment. Director Gose motioned to approve the agenda as amended. Director Martin seconded the motion. Motion carried.
Minutes of March 6, 2020
Mr. Flynn stated the draft minutes were changed to reflect grammatical changes noted by Director Thackham prior to the meeting. Director Ayde motioned to approve the minutes of March 6, 2020 as amended. Director Gose seconded the motion. Motion carried.
|Voucher 01||Reimburse Revolving Fund||$146,430.25|
The Board reviewed and discussed the March Vouchers. Director Thackham motioned to approve the vouchers as submitted. The motion was seconded by Director Ayde. Motion carried.
Transfer from Surplus to O & M
Ms. Freshment asked the Board for approval to transfer funds from the Surplus Fund to the Operation & Maintenance Fund to cover operating costs. The Surplus Fund will be reimbursed when revenue is received from assessments, and the District receives reimbursement from the Bureau of Reclamation for the grant funding of the automated gates. Director Martin motioned to transfer $50,000.00 from the Surplus Fund into the Operation & Maintenance Fund temporarily. Director Thackham seconded the motion. Motion carried.
February Financial Statement
The Board reviewed and discussed the February Financial Statement.
Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.
Emergency Response Plan
The Board reviewed the Emergency Response Plan submitted by Mr. Flynn. Director Ayde motion to approve the Emergency Response Plan. The motion was seconded by Director Gose. Motion carried.
Resolution 2020-4 – COVID-19 Response Plan
The Board reviewed Resolution 2020-4 (copy attached)Res 2020-4. Director Thackham motioned to approve the resolution. The motion was seconded by Director Gose. Motion carried.
Resolution 2020-5 – Issuance of Warrants or Checks
The Board reviewed Resolution 2020-5 (copy attached)Res 2020-5. No action was taken on the resolution.
Mr. Flynn reviewed the adjustments made to work schedules to accommodate for social distancing for COVID-19. Mr. Flynn also reviewed the LID Start-Up Schedule and reported on areas that were down for repair. He stated there were several leaks in the new Duportail Flume. The leaks will need to be addressed again after water season.
Benton County Treasurer Conversation
Mr. Flynn stated he received a call from the Benton County Treasurer, Mr. Ken Spencer regarding the collection of taxes and assessments during the COVID-19 shut-down. Mr. Spencer asked if the District would be willing to forgo interest and penalty and take partial payments. Mr. Flynn responded he felt the District would be willing although it would need Board approval. The County notified the District they will collect fifty percent of the amount due April 30th and allow the remainder to be paid over the next three months. After discussing the matter, the Board was in agreement.
Report on Audit Entrance Conference
President Shawver reported on the Audit Entrance Conference held by telephone with the Auditor’s Office on April 1, 2020. Mr. Flynn and Ms. Freshment were also in attendance.
The Board decided to cancel the April 17th meeting on policies and procedures unless it becomes necessary to discuss other business.
President Shawver moved the meeting into Executive Session at 2:53 p.m. for twenty minutes to discuss a personnel issue regarding a specific employee’s needs regarding COVID-19. The meeting was moved back into regular session at 3:13 p.m. No action was taken.
Vice-President Martin adjourned the meeting at 3:15 p.m.