CALL TO ORDER
The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm. Present at the meeting were:
|Vincent Shawver, President||Clancy Flynn, Manager|
|Neil Martin, Vice President||Bob Ingraham, Operations Foreman|
|Dallas Ayde, Director||Lila Freshment, Recorder|
|Jim Gose, Director|
|Sherri Thackham, Director|
APPROVAL OF AGENDA
Director Ayde motioned to approve the Agenda as submitted. Director Martin seconded the motion. Motion carried.
Minutes of June 28 and July 19, 2019
Director Ayde motioned to approve the minutes of June 28th and July 19, 2019. The motion was seconded by Director Martin. Motion carried.
|Voucher 01||Reimburse Revolving Fund||$180,423.58|
The Board reviewed and discussed the July Vouchers. Director Thackham motioned to approve the vouchers as submitted. The motion was seconded by Director Gose. Motion carried.
June Financial Statement
The Board reviewed and discussed the June Financial Statement. Mr. Flynn proposed the Board consider using the $60,000.00 budgeted for road widening towards the funding of the automated gates. He also proposed using $40,000.00 budgeted for canal repair towards lining a portion of the Upper Main Canal at mile 1.13.
Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.
Tapteal Settling Pond
Mr. Flynn stated Jeff Sperline is scheduled to meet with the attorney for Tapteal II, LLC on Wednesday, August 7th.
No new information to report.
Mr. Flynn stated he has not yet been notified by Stratton Surveying regarding when they will be able to perform the Parella Survey. President Shawver revisited the approval process for the Long Term/Permanent ROW Encroachment Permits. He recommended those permits be brought before the Board for final approval. Director Thackham motioned for any annual permits that have been approved to be shown to the Board and Lifetime Permits require Board approval. Director Gose seconded the motion. Director’s Thackham, Gose and Shawver approved. Director Martin opposed and Director Ayde abstained. Motion carried.
Mr. Flynn informed the Board the District was not awarded the 27.2 Mile Re-Regulation Reservoir Grant or the 29.25 Canal Lining Project Grant. The District scored well on the Reservoir Grant and Mr. Flynn gained helpful information at the debriefing meeting with the Bureau that may help to obtain the grant next year.
Mr. Flynn submitted a Right-of-Way Use Permit Application received from Bobby Cherry of 1582 Chamna View Lane in Richland, to encroach upon the District’s Main Canal right-of-way at mile post 11.4 for developing a driveway. The application is attached to these minutes. Director Thackham motioned to approve the Lifetime Permit. Director Ayde seconded the motion. Director’s Gose, Thackham, Ayde and Shawver voted to approve. Director Martin abstained.
Mr. Flynn updated the Board on the Irrigation Elections Workgroup meetings. He reported that low levels in the Yakima River have made it challenging for the District to divert its full water right allotment. The District has been working closely with the Bureau of Reclamation and by adjusting the fish screen and bypass the District has been able to meet its needs. Other future options were also discussed. Mr. Flynn provided the Board with a draft copy of an Emergency Response Plan for the District.
Off Season Repair – Main Canal
Mr. Flynn discussed options for repairing the liner on the Upper Main Canal. He explained that he combined the line items in the Draft Budget for 2019 – 2020 for Road Widening of $60,000.00 and Canal Repair of $40,000.00 into one line item for the Main Canal 1.13 Mile Liner totaling $100,000.00. Adding this to the $40,000.00 in the current budget for Canal Repair for a total of $140,000.00. He stated the entire 2500 linear feet could be overlaid with a membrane liner which would last about 30 years at a cost of
approximately $140,000.00. Director Thackham motioned for a bid package to be prepared for the Main Canal 1.13 Mile Lining. The motion was seconded by Director Martin. Motion carried.
CPA & Engineering Contracts
Mr. Flynn reviewed the Engineering Service Evaluation Form for firms responding to the District’s annual request for qualifications. The District received responses from JUB, RH2, Trindera and GeoProfessional Innovation. Director Martin motioned to maintain the District’s contract with JUB Engineers. Director Ayde seconded the motion. Motion carried.
Mr. Flynn reviewed the Accounting Service Evaluation Form for firms responding to the District’s annual request for qualifications. The District received responses from Tom Owen, CPA and Teresa Hanford, CPA of Hanford and Associates. Director Martin motioned to offer the contract to Teresa Hanford. The motion was seconded by Director Thackham. Motion carried.
2019-2020 Draft Budget
Mr. Flynn presented the 2019-2020 Draft Budget to the Board for review. He explained the budget reflects the revenue increase of one percent on O & M approved in 2017. The Board discussed individual line items and tabled further discussion until the next meeting.
President Shawver discussed the need for more representation at meetings concerning the Yakima River. He recommended two Board Members attend the quarterly Integrated Plan Meetings and at least one Board Member attend the monthly Joint Board Meetings with Mr. Flynn. President Shawver will attend the meetings as his schedule allows and invited other Board Members to attend if they wished to do so.
Upcoming training was discussed. The Board will view an MRSC Webinar on Conflict and Communication at the September 20th meeting and the annual canal tour will be conducted August 16th at 8:00 am. The Board requested minutes of the previous meeting be prepared and submitted for approval at the next scheduled meeting.