CALL TO ORDER

President Shawver called the meeting to order at 1:00 p.m. Present at the meeting were:

Vincent Shawver, President Troy Phillips, District Manager
Neil Martin, Vice President Curt Strifert, Operations Foreman
Dallas Ayde, Director Lila Freshment, Recorder
Sherri Thackham, Director  

Guests: Marilyn Dickenson

APPROVAL OF AGENDA

Director Martin motioned to approve the agenda as submitted. Director Thackham seconded the motion. Motion carried.

PUBLIC COMMENT
None.

CONSENT AGENDA

Minutes of August 6, 2021
Director Thackham motioned to approve the minutes of August 6, 2021. Director Martin provided a second. The motion carried.

Engineering Contract
Mr. Strifert reviewed the Engineering Service Evaluations for firms responding to the District’s annual request for qualifications. The District received responses from JUB Engineers, Allwest Testing & Engineering, RH2 and Meier Engineering. Director Martin motioned to extend the contract with JUB Engineers. The motion was seconded by Director Thackham.  Motion carried.

CPA Contract
The District received one response to the annual request for qualifications for CPA. The response was from Hanford & Associates, the District’s current CPA firm. Director Thackham motioned to renew the contract with Hanford & Associates. Director Martin seconded the motion.  Motion carried.

OLD BUSINESS

DNR Update
No new information to report.

2021/2022 Budget

Mr. Phillips continued the presentation on “Rates & Budget”. Discussion followed regarding whether to continue planning for a reservoir or adding more automated gates. Mr. Phillips suggested the District request an opinion from JUB, on what is the most reasonable and economical means of improvement to the canal. Director Thackham motioned the District hold off on submitting further grant applications for the reservoir. Director Martin seconded the motion. Motion carried. The Board discussed rate increase options.  No consensus was reached.

Board Position Opening
President Shawver notified the Benton County Commissioner’s Office of the vacant position in Division #4 and has submitted letters from 2 patrons interested in filling the position. The Commissioner’s will notify the District of their decision.

Attorney Meeting
Mr. Phillips informed the Board that a meeting has been scheduled for August 24th with Mr. Sperline to discuss outstanding issues.

NEW BUSINESS

Operations Report
Mr. Strifert reported everything is running smoothly. With the cooler temperatures weed growth in the canal has slowed. Weeds breaking off in the river are plugging the screen at the dam. Operations Staff will be working around the clock to keep them clean and ensure water keeps flowing. The District has changed answering service providers.  Hutchbug will be our new provider.

2.26 Liner Project NTP
The District has received the Notice to Proceed on the Lateral #2, 2.26 Liner Project. Bid Packets have been sent out to vendors on the Small Works Roster for liner material and concrete. Concrete bids are due by October 1st and liner material by September 23rd.

WSWRA Meeting Summary
President Shawver reported on the WSWRA meeting.

Conservation District Harvester
Benton Conservation District has purchased a harvester for weeds in the river. They would like to train one our employees to use it so we can harvest weeds in front of the headgates when necessary.

EXECUTIVE SESSION
President Shawver moved the meeting into Executive session at 3:21 p.m. for twenty minutes, to discuss personnel  performance. The meeting was extended for an additional 10 minutes at 3:41 p.m. and moved back into open session at 3:51 p.m.

The Board scheduled a Special Meeting for Wednesday, August 25th at 10:00 a.m. to discuss the Budget and management turnover.

Director Thackham motioned to increase the Office Manager’s salary by 10% of the regular wage, to cover additional duties, effective September 1, 2021.  Director Ayde seconded the motion. Motion carried. Director Thackham motioned to increase the Administrative Assistant’s salary by 5% of the regular wage to cover additional duties, effective September 1, 2021. The motion was seconded by Director Ayde. Motion carried.

DIRECTOR DISCUSSION
None

ADJOURNMENT
President Shawver adjourned the meeting at 4:02 p.m.