CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 p.m. Due to COVID-19 restrictions the public was invited to attend remotely.  Present at the meeting were:

Vincent Shawver, President Clancy Flynn, Manager
Neil Martin, Vice President Lila Freshment, Recorder
Dallas Ayde, Director
Jim Gose, Director
Sherri Thackham, Director

Guests:
None

 APPROVAL OF AGENDA

Director Ayde motioned to approve the agenda as submitted. Director Thackham seconded the motion. Motion carried.

PUBLIC COMMENT

None

CONSENT AGENDA

Minutes of August 7, 2020
President Shawver commented that his response to Mr. Werner’s request for the District to remove trees in the right-of-way during the Public Comment section was omitted from the minutes.

President Shawver’s comments were as follows:

In response to Mr. Werner’s request President Shawver stated the trees were probably planted by a
previous owner. The District is asking property owners to remove trees and other items from the right-
of-way or request a permit to allow them to remain. He said the District is unsure whether the removal
of the trees is our responsibility. Mr. Werner said the trees probably grew wild and have now become
diseased. He added that if one falls it cannot be considered an act of God if the District was aware of
the problem.

Director Thackham motioned to approve the minutes of August 7, 2020. Director Martin seconded the motion. Motion carried.

Policy Revisions
Policies revisions for 3.4, 3.5, 3.6, 5.1 and 5.2 were submitted to the Board for approval. Each policy was reviewed and discussed. (copies attached)Att #1 Att #2 Att #3 Att #4 Att #5 A motion was made by Director Ayde and seconded by Director Martin to approve Policy 3.5. Motion carried. A motion was made by Director Martin and seconded by Director Thackham to approve Policy 5.2. Motion carried. A motion was made by Director Martin and seconded by Director Gose to approve Policy 3.4 as revised. Motion carried. A motion was made by Director Thackham and seconded by Director Martin to approve Policy 3.6 as revised. Motion carried. A motion was made by Director Martin and seconded by Director Thackham to approve Policy 5.1. Motion carried.

CPA Contract
Mr. Flynn stated there was one response to the District’s annual request for qualifications for CPA. The response was from Hanford & Associates, the District’s current CPA firm. Director Thackham motioned to renew the contract with Hanford & Associates. Director Gose seconded the motion.  Motion carried.

Engineering Contract
Mr. Flynn reviewed the Engineering Service Evaluations for firms responding to the District’s annual request for qualifications. The District received responses from JUB Engineers, Anderson Perry & Associates, Allwest Testing & Engineering, Geo-Professional Innovation, RH2 and Meier Engineering. JUB Engineers received the highest score. Director Martin motioned to extend the contract with JUB Engineers. The motion was seconded by Director Gose.  Motion carried.

 NEW BUSINESS

Operations Report
Mr. Flynn reported Benton County has placed a hold on the parking lot rehabilitation project at the fairgrounds, which included fixing the storm drain issue, due to budgetary concerns relating to COVID. A District representative will meet with the County on Monday to discuss a low-cost mitigation effort in the borrow ditch along the road. Mr. Flynn reported on his phone conference with the Department of Natural Resources (DNR) regarding Chiawana Orchards. DNR believes the county acreage records are overstated. They are going to check with the county about adjusting those records. Mr. Flynn said he expressed to them the District’s interest in maintaining access to the clay pit. Mr. Flynn also reported the Bureau grant for canal lining the first section of Lateral 2 near the Escalator has been finalized. He is waiting to hear back from our Bureau representative on the status of the grant for the second section of Lateral 2 before preparing a bid packet. The Bureau is also checking on whether the funds which were held back for the cultural resources review on the gates grant will be released to the District. Director Martin asked if anything further could be done on the Tapteal Storm Drainage issue. After further discussion, no action was taken on the matter.

Board of Director’s Annual Review
The discussion was tabled to the next meeting.

Board of Director’s Annual Tour
The discussion was tabled to the next meeting. Mr. Flynn will investigate current COVID restrictions for more than two people riding in vehicles.

DIRECTOR DISCUSSION
Director Ayde asked if a letter could be sent to LID patrons notifying them of pipeline easements. A notification will be included in the next District newsletter. Director Gose asked if the District’s locating equipment could detect pipe that does not have tracer wire. Mr. Flynn said our equipment only detects lines with tracer wire attached. President Shawver stated the next Joint Board meeting will be August 28th at 9:00 am. Mr. Flynn, President Shawver and Director Gose will attend.

EXECUTIVE SESSION
President Shawver moved the meeting into Executive Session at 3:25 pm, for a period of seven minutes to discuss potential litigation. The meeting moved back into open session at 3:32 pm.

The Board directed Mr. Flynn to obtain a survey for the right-of-way at 1485 View Drive.

ADJOURNMENT
President Shawver adjourned the meeting at 3:58 p.m.