The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm.  Present at the meeting were:

Vincent Shawver, President Jeff Sperline, Attorney
Neil Martin, Vice President Clancy Flynn, Manager
Dallas Ayde, Director Pat Loftus, Operations Foreman
Jim Gose, Director Lila Freshment, Recorder
Sherri Thackham, Director  

Guests:  Sheila Thackham

Sheila Thackham addressed the Board about the vehicle purchase included in the preliminary budget for the next fiscal year and the way the District handles billing of labor on work orders.  She suggested the District consider using the Manager or Operations Lead as a parts runner so that employees don’t have to leave the job site to purchase parts.  She also suggested putting more projects out for bid when it involves an LID.


Minutes of June 29 and July 13, 2018
Director Gose noted a correction on the minutes of June 29th.  Under the Set Workshop Date heading, the date should be changed from June 13 to July 13, 2018.  Director Gose motioned to approve the minutes of June 29th and July 13th as amended.  Director Martin seconded the motion.  Motion approved.

June Vouchers

Voucher 01 Reimburse Revolving Fund $184,074.21

The Board reviewed and discussed the July Vouchers.  Director Gose motioned to approve the vouchers as submitted.  The motion was seconded by Director Ayde.  Motion approved.

May Financial Statement
The Board reviewed and discussed the June Financial Statement.


Moved to the 2018/2019 FY Budget discussion.

Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.


Encroachment Procedure
Mr. Flynn is revising the current procedure, which addresses obtaining a permit from the District to encroach.  He asked for the Board’s approval to work with Mr. Sperline to develop the procedure for removing vehicles and obstructions from our right-of-way’s.

Mr. Flynn reported he contacted Wes Golladay to find out where he had gotten the information used to on the maps Golladay and Spink prepared for the District in 1980.   Mr. Golladay said they were generated from original drawings and documents from when the railroad started to put everything in.  The original railroad right-of-way was 62.5 feet from the center of the canal.  The deed says the right-of-way is 50 feet from center on the Main Canal and 25 feet on the Laterals.  The intent could have been to switch it, or it was done by accident and never corrected.   Jeff recommended the District should determine what it needs to operate.  President Shawver recommended Mr. Flynn contact the county for guidance.

2018/2019 FY Budget
The Board reviewed and discussed the Preliminary Budget.   Mr. Flynn discussed options for financing the reservoir.  The option to take the funds from reserves and paying ourselves back was included in the budget.  The budget reflects an increase of 9.3% mostly due to the reservoir.   Director Thackham motioned to move $60,000.00 designated in the Preliminary Budget for road widening and the $50,000.00 included in the current budget for the reservoir into a separate account specifically for the reservoir, as long as the budgeted amounts are met.  Director Martin seconded the motion.  Director’s Shawver, Martin, Gose and Thackham voted to approve.  Director Ayde opposed.  Motion passed.

Engineering & CPA Contract
Ms. Freshment reviewed evaluations of firms responding the July ads for professional services.  Director Ayde motioned to renew the CPA contract with Tom Owen for another year.  The motion was seconded by Director Martin.  Motion approved.

Director Ayde motioned to retain J-U-B as the District’s engineering firm for another year.  Director Martin seconded the motion.  Director’s Shawver, Ayde and Martin voted to approve.  Director’s Thackham and Gose opposed.  Motion passed.

Ecology Article
Director Thackham presented an article from June 2018 from the Department of Ecology to the Board and addressed concerns about future water shortages on the Yakima River.

Operations Report
Mr. Flynn reviewed graphs showing water usage with the Board.  He also reported on meetings he attended in July and informed the Board of upcoming August meetings.  Mr. Flynn said he has provided comment on two proposed projects in the Yakima Basin.   The proposed projects were from Roza Irrigation District and KDDRPP.  Mr. Flynn said he was still in the process of revising the Employee Handbook.  The grant application for the gates has been submitted and accepted.  It is now in the review process.

Executive Session

President Shawver moved the meeting into Executive Session at 3:30 pm for 45 minutes to discuss a personnel matter.  At 4:15 President Shawver extended the session for 15 minutes.  The meeting was moved back into Open Session at 4:30 pm.

President Shawver adjourned the meeting at 4:34 pm.