CALL TO ORDER
The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm. Present at the meeting were:
|Vincent Shawver, President||Gary Weatherly, JUB Engineering|
|Matthew Morrell, Vice President||Howard Ellison, Interim Manager|
|Jerry Sleater, Director||Pat Loftus, Operations Foreman|
|Jim Gose, Director
Neil Martin, Director
|Lila Freshment, Recorder|
Guests: Eric Bute, Chuck Sheeley, Stan King, Shiela Thackam, Sherry Thackham
Neil Martin was appointed by the Benton County Commissioners to fill the vacant Division #3 position
left open when Howard Ellison accepted the CID Managers position. Manager Ellison administered the
Oath of Office to Director Martin.
Patron, Sheila Thackham passed out copies of a letter to the Board of Directors, written by her attorney, addressed to Manager Ellison. The main topic of the letter concerned the CID access easement within her property. The letter also addressed a sinkhole issue that occurred within the easement, caused by a leaking district-installed valve. Mrs. Thackham was not satisfied with the way the sinkhole issue was handled by the District and suggested the Board consider a policy for cases like this, where the manager notifies the Board member in the respective division. The Board member in turn contacts the Patron to get their feedback to make sure they are satisfied.
Director Gose stated he had overheard Manager Ellison tell President Shawver that he would talk to him after the last meeting. Gose contacted Shawver by phone to find out what was discussed. The discussion was to inform President Shawver of a letter from Ms. Thackham’s attorney. Director Gose felt that all Board members should have been made aware of the letter. Director Morrell explained that this happened within his Division and he was aware and working to resolve the issue along with Manager Ellison and Enduris. President Shawver stated that Ellison did notify him and going forward Shawver will make sure the rest of the Board is notified along with the document being handed out at the next regularly scheduled meeting.
Ms. Thackham also commented that the document Director Gose submitted to the Board at the July 15th meeting was not attached to her copy of the minutes. Referencing RCW 42 pertaining to open public meetings she expressed the need for everything in the meetings to be open and accessible to the public to promote a relationship of trust between patrons and the District. Director Gose asked that the letter be attached to the minutes that are on the CID website. It was agreed that any attachments to minutes be put on the website unless the document is too burdensome.
Minutes, July 1, July 15, 2016
The Board reviewed the minutes of July 1, 2016 and July 15, 2016 submitted for approval. Neil Martin interjected a correction. He attended the July 15th meeting but was not listed as a guest.
Director Gose made a motion to approve the July minutes and Director Morrell seconded the motion. Motion approved.
|Voucher 01||Reimburse Revolving Fund||$182,432.16|
The Board reviewed and discussed the July Vouchers. Director Morrell made a motion to approve the Vouchers as submitted and Director Sleater seconded the motion. Motion approved.
June Financial Statement
The Board reviewed and discussed the June financial statement.
Manager Ellison reported to the Board on the current status of the Duportail Bridge Project. JUB has been working with the City of Richland. Manager Ellison and Gary Weatherly will be attending a meeting with the City of Richland Thursday, August 11, 2016 for further negotiations.
Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.
The Board reviewed the Offer of Employment letter to Howard Ellison, prepared by attorney Tom Cowan. The letter was approved as submitted but the date of employment was changed from November 1, 2015 to December 4, 2015.
Mr. Bute was invoiced by the District for repair of a damaged riser. The first of two invoices was paid by Mr. Bute. He is disputing the second invoice for additional work stemming from the original break. The Board tabled the issue until the next board meeting to allow Gary Weatherly time to look into it to see if an air vent should have been installed or if there is an obvious problem with the line.
Preliminary 2016/2017 Operating Budget
The Board reviewed and discussed the preliminary budget for 2016/17 fiscal year. Manager Ellison advised the Board to consider assessment rate increase of 2 to 3% due to declining income from LID construction, interest income and rising costs. Capital improvements that need to be addressed are the gate replacements for Elite Sod and Columbia Park Spillway, canal narrowing and building a road to the reservoir. The District is still awaiting a response from the County regarding when the rock from Owens Quarry will be available. Director Morrell asked why there was only $5,000.00 budgeted for the new reservoir. Ellison explained that this was for construction of an access road to the reservoir. The reservoir itself will not be able to be built next year. The District will apply for a grant from the Bureau of Reclamation for matching funds and expects to receive an answer sometime after the first of the year.
Manager Ellison discovered several parcels receiving water from the Weisel’s LID #35 that are not on the assessment roll. Director Morrell made a motion to add the parcels to the Assessment Roll beginning 2017. Director Sleater seconded the motion and it was approved.
Resolution 2016-03 and 2016-04
Director Gose made a motion to approve Resolution 2016-003 to appoint Manager Ellison as the agent to receive any claim for damages made under Chapter 4.96 RCW. Director Morrell seconded the motion. Motion passed.
Director Morrell motioned to approve Resolution 2016-004 requesting review by the Health Care Authority for CID participation in state sponsored insurance plans for office employees. Director Sleater seconded the motion. Motion passed.
Operations Foreman, Pat Loftus gave the operations report. Treatment for algae and weeds are continuing. He reiterated the importance of fixing the Spillway gates. Manager Ellison reported that a representative from International Water Screens met with crew members to address questions and concerns regarding the traveling screen operation.
Howard showed pictures of the area where the road to the reservoir will be built and discussed issues that may arise. JUB will survey the area to get a determination on the exact right-of-way measurements in order to resolve any issues raised by landowners that are affected.
ADJOURNMENT President Shawver adjourned the meeting at 2:38 PM.