CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:03 p.m. Due to COVID-19 restrictions the public was invited to attend remotely.  Present at the meeting were:

Vincent Shawver, President Jeff Sperline, Sperline Raekes Law
Neil Martin, Vice President Gary Weatherly, JUB Engineers
Dallas Ayde, Director Clancy Flynn, Manager
Jim Gose, Director Lila Freshment, Recorder
Sherri Thackham, Director  

Guests:

Paul Werner, 1485 View Drive, Richland. Farrell Andrews, 210205 E Bowles Road.

APPROVAL OF AGENDA

Director Gose motioned to approve the agenda as submitted. Director Ayde seconded the motion. Motion carried.

 PUBLIC COMMENT

Mr. Paul Werner residing at 1485 View Drive, addressed the Board regarding trees he believes are on District right-of-way. He stated the trees are damaged by some type of boring insect. Some have rotted at the bottom and fallen onto his property and he is concerned others may fall onto his house. He requested the District have the trees inspected by an arborist and then removed if deemed necessary. President Shawver stated the District would investigate the matter and notify him of their decision.

CONSENT AGENDA

Minutes of July 17, 2020
Director Thackham requested more detail be added to the discussion of the letter received from Mr. Frank McGowan under New Business. The letter has been attached to the minutes. Director Ayde motioned to approve the minutes of July 17, 2020 with the attachment added. Director Martin seconded the motion. Motion carried.

July Vouchers

Voucher 01 Reimburse Revolving Fund $175,711.99
Voucher 02 UPL $  43,167.50
    $218,879.49

The Board reviewed and discussed the July Vouchers. Director Thackham motioned to approve the vouchers as submitted. The motion was seconded by Director Martin. Motion carried.

June Financial Statement
The Board reviewed and discussed the June Financial Statement.

Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.

Policy Revisions
Policy revisions were submitted to the Board for approval. Director Thackham motioned to approve the revisions for Policies 1.2, 3.0, 3.2, 3.3, 4.2, 4.3, 4.4. (copies attached) 1.23.03.23.34.24.34.4 The motion was seconded by Director Ayde. Motion carried.

OLD BUSINESS

Dave Parella – Right-of-Way
Mr. Flynn stated he had received the updated survey for the Parella property at 6618 W. Bonnie Avenue and has presented the information to Mr. Parella. Mr. Parella reiterated his wishes to own the property up to the fence line. The Board determined the District will not grant ownership to Mr. Parella. He will need to obtain a permit. Mr. Flynn will notify him of their decision.

NEW BUSINESS

Operations Report
Mr. Flynn stated a letter was sent to the patrons at 515 N Lyle regarding removal of obstructions from the District’s pipeline easement. The patron contacted the District and agreed to remove the obstructions by the end of August.

Mr. Flynn reported on his investigation into the origination of the District’s 3.5-acre-feet water allotment. In 1919 the Board set four land classifications with five, six, seven and eight-acre-feet water allotments depending on the classification. In 1991 a policy was passed for a four-acre-foot allotment. In a 2005 Board discussion regarding overuse of water, the Board spoke of metering patrons suspected of using too much water and calculations were based on an allotment of 3.56 acre-feet. The Board directed Mr. Flynn to revise the 1991 policy.

Mr. Flynn reported the District sent a letter to patrons of Local Improvement District (LID) #02 asking them to reduce the number of zones they are running simultaneously to lessen demand on the pump which was shutting itself down in the evenings due to high usage. He also stated LID #64, Panorama Vista pump station is now up and running. Mr. Flynn gave the water report. Reservoirs are at sixty-seven percent.

Report on Joint Board Meeting
Mr. Flynn stated  the Joint Board issued a letter of support for Yakima Tietan Irrigation District’s French Dam Reservoir Storage Increase Project. The Bureau of Reclamation received a cost share grant of $200,000.00 to study the project. Isaac Kastama, lobbyist to the Washington State Legislature for the Joint Board, reported there would be no special session before the elections. Washington State is hopeful new federal funds will be received before January. The Department of Ecology Water Banking/Trust Water Work Group is scheduled to present their findings to the legislature in December. It will be available for public comment in October. Mark Limbaugh, lobbyist to Washington D.C. for the Joint Board and WSWRA, reported energy and water appropriations are expected to be on the House floor next week. It has since passed with a total of $49.6 billion which is an increase of three percent. He also stated the Trump Administrations Waters of the United States rules are still in effect after the nationwide stay was turned down.

2020-2021 Preliminary Budget
Mr. Flynn presented and reviewed three options for the 2020-2021 Budget.

Option         O & M Budget       1st Acre Rate    Additional Acre Rate
    A                   + 1.0%                  + $1.57                   + $0.70
B                   + 2.0%                  + $3.13                   + $1.40
C                   + 5.3%                  + $8.30                   + $3.71

Director Ayde motioned to approve Option “C” with a 5.3% budget increase for 2020-2021. The motion was seconded by Director Martin. Director’s Shawver, Martin and Ayde voted to approve. Director’s Thackham and Gose voted against the motion. Motion carried.

DIRECTOR DISCUSSION
Director Martin asked if there was any new information from Benton County about the fairgrounds storm drainage issue. Mr. Flynn will follow up again. President Shawver asked if Mr. Flynn had any new information regarding the reduced acreage rate for non-water acres. Mr. Flynn will investigate it further before the next meeting. Director Ayde asked if a policy would be developed for the continuation of District business when there is no quorum. After further discussion, no action was taken.

EXECUTIVE SESSION
President Shawver moved the meeting into Executive Session at 3:08 pm, for a period of twenty minutes to discuss potential litigation. The meeting moved back into open session at 3:28 pm.

The Board instructed Mr. Flynn to research ownership of the right-of-way at Mr. Werner’s property. The Board also asked Mr. Sperline to investigate the District’s legal aspects of the issue.

ADJOURNMENT
President Shawver adjourned the meeting at 3:32 p.m.