CALL TO ORDER
President Shawver called the meeting to order at 2:30 p.m. Present at the meeting were:

Vincent Shawver, President Curt Strifert, General Foreman
Neil Martin, Vice President Lila Freshment, Recorder
Dallas Ayde, Director
Sherri Thackham, Director
Marilyn Dickenson, Director

Guests: None 

APPROVAL OF AGENDA

Director Martin motioned to approve the agenda as submitted, and Director Thackham seconded the motion. Motion carried.

PUBLIC COMMENT
None

CONSENT AGENDA

Minutes of November 5, 2021
Director Thackham motioned to approve the minutes of November 5, 2021. Director Martin seconded the motion. Motion carried.

Minutes of November 19, 2021
Director Martin motioned to approve the minutes of November 19, 2021. Director Dickenson seconded the motion. Motion carried.

November Vouchers

Voucher 01 Reimburse Revolving Fund $136,484.15
Voucher 02 SePro $115,641.94
Voucher 03 Western AG $26,995.46
Voucher Total $279,121.55

The Board reviewed and discussed the November Vouchers. Director Ayde motioned to approve the vouchers as submitted. Director Thackham seconded the motion. Motion carried.

October Financial Statement
The Board reviewed and discussed the October Financial Statement.

Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.

OLD BUSINESS

CID/KID Interlocal Agreement
President Shawver reported he spoke to KID’s attorney at the WSWRA Conference, who said they are just waiting on CID’s review and approval.

Lateral 2, 2.26 Liner Extension
The Board discussed extending the liner to Bernath Road at the December 3rd meeting and asked for more concrete numbers on the cost. Mr. Strifert stated that after researching it further the cost is estimated to be between $50,000.00 and $55,000.00. Director Martin motioned to approve the liner extension to Bernath Road with funds from the Project Account. Director Thackham seconded the motion. The motion carried unanimously.

NEW BUSINESS

Operations Report
The Board viewed photos of the Lateral #2, 2.26 Liner Project. The field crew has completed preparation of the canal for the 1.94 shotcrete lining. Shotcrete will be done next week. Operations staff are also working on removing weir boxes and replacing them with valves. Mr. Strifert has scheduled meetings with tree removal companies for estimates on removal of problem trees.

Shotcrete Machine Purchase
The Board discussed the benefits of a District owned shotcrete machine. Mr. Strifert contacted several companies inquiring on availability and pricing of the machine that fits the District’s needs. He received one response from a company in Oregon City that will have one available at the end of January or early February. There wouldn’t be another one available until possibly September. Director Thackham motioned to purchase a MAYCO LS 450 for concrete lining for $92,844.63. Director Dickenson seconded the motion. Motion carried unanimously.

Cell Phone Stipend
Mr. Strifert asked for approval from the Board to issue a cell phone stipend of $275.00 annually to operations employees to use their personal cell phones for District business. This would eliminate the need to provide District cell phones and the employee would only have to carry one phone. The savings would be approximately $1,000.00 per year. Director Martin motioned to grant Mr. Strifert authority to change from issuing District phones to a stipend for operations staff to use their personal phones. Director Thackham seconded the motion. Motion approved.

DIRECTOR DISCUSSION
The Board discussed whether it was necessary to continue the meeting to December 10th to cover unfinished business. It was determined a meeting would not be necessary. 

ADJOURNMENT
President Shawver adjourned the meeting at 3:52 p.m.