CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 9:03 a.m. Due to COVID-19 restrictions the public was invited to attend remotely.  Present at the meeting were:

Vincent Shawver, President Jeff Sperline, Sperline Raekes Law
Neil Martin, Vice President Clancy Flynn, Manager
Dallas Ayde, Director Curt Strifert, Technical Lead
Sherri Thackham, Director Lila Freshment, Recorder

Guests: None

APPROVAL OF AGENDA

Director Martin motioned to approve the agenda as submitted. Director Ayde seconded the motion. Motion carried.

The Board of Equalization was postponed to later in the meeting to allow time for the Department of Natural Resources to attend.

PUBLIC COMMENT
None

OATH OF OFFICE
Director Thackham took the Oath of Office for Division #5.

REORGANIZATION OF THE BOARD
A motion was made by President Shawver and seconded by Director Thackham for Mr. Flynn to remain Secretary of the Board. Motion carried.

A motion was made by Director Martin and seconded by Director Thackham to nominate Director Shawver for Board President. Motion carried.

A motion was made and by President Shawver and seconded by Director Thackham to nominate Director Martin for the office of Vice-President. Motion carried.

CONSENT AGENDA

Minutes of December 18, 2020
Director Thackham motioned to approve the minutes of December 18, 2020 as submitted. Director Ayde seconded the motion. Motion carried.

December Vouchers

Voucher 01 Reimburse Revolving Fund $133,783.65
$133,783.65

The Board reviewed and discussed the December Vouchers. Director Thackham motioned to approve the vouchers as submitted. The motion was seconded by Director Ayde. Motion carried.

November Financial Statement
The Board reviewed and discussed the November Financial Statement.

Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.

2021 Fee Schedule
The Board reviewed the proposed 2021 Fee Schedule. CID Fee Schedule 2021  Director Ayde motioned to approve the 2021 Fee Schedule. The motion was seconded by Director Martin. Motion carried.

Policy 4.5 Encroachment Removal Revision
The Board reviewed the revised Policy 4.5. The revision was made to include an annual budget for tree removal of $10,000.00. Director Ayde motioned to approve the revision to Policy 4.5. Director Martin seconded the motion. Motion carried.

ROW Use Permit Revisions
The Board reviewed the proposed ROW Permit Application for pre-existing encroachments, as well as a revision to the Permit Conditions included in the ROW Permit Application for new encroachments. Director Ayde motioned to approve the amended Permit Conditions and Permit Application for pre-existing encroachments. Director Thackham provided a second. Motion carried.

OLD BUSINESS

Dave Parella
Mr. Sperline reported he has left two messages for Mr. Bowers, attorney for Mr. and Mrs. Parella. He has not yet received a response.

DNR Property/Clay Pit Update
No new information to report.

BOARD OF EQUALIZATION
The Board of Equalization was reconvened at 9:54 a.m. to discuss the Department of Natural Resources’ (DNR) request for reduction of irrigable acres and the amount billed for parcel #1-1698-200-0001-005 for previous years that escaped assessment. No representative from DNR was present. Mr. Sperline began by reviewing RCW 87.03.240 subsection 3 which states:

“Any property which may have escaped assessment for any year or years, shall in addition to the assessment for the then current year, be assessed for such year or years with the same effect and with the same penalties as are provided for such current year and any property delinquent in any year may be directly assessed during the current year for any expenses caused the district on account of such delinquency.”

Mr. Sperline also reviewed RCW 4.16.130 which states: “An action for relief not hereinbefore provided for, shall be commenced within two years after the cause of action   shall have accrued.”

If this two-year statute is applicable, it would apply beginning from when the District became aware of the issue which was in 2020. Director Thackham motioned that the District stand by the  invoice sent to DNR, that the invoice be added to the 2021 assessment and that there be no changes to acreage totals. Director Ayde seconded the motion. President Shawver adjourned the Board of Equalization at 10:16 a.m.

NEW BUSINESS

Operations Report
Mr. Flynn gave the water report. Reservoirs are at forty-six percent capacity. This is twenty percent higher than this time last year. The Department of Retirement Services has completed a compliance review of the District and will be sending a copy of their review to each board member. The Board Meeting scheduled for January 15th was rescheduled to January 22nd.

ADJOURNMENT
President Shawver adjourned the meeting at 10:31 a.m.