CALL TO ORDER 

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm.  Present at the meeting were:

Vincent Shawver, President Clancy Flynn, Manager
Neil Martin, Vice President Bob Ingraham, Operations Foreman
Dallas Ayde, Director Lila Freshment, Recorder
Jim Gose, Director  
Sherri Thackham, Director  

Guests

None

PUBLIC COMMENT

None
APPROVAL OF AGENDA

Mr. Flynn added “Work Orders by Division” to the Consent Agenda, after “December Financial Statement” and “Election of Secretary of the Board” after “2606 Ficus Drive”. President Shawver added “Executive Session” before “Adjournment” and a discussion on the training class for the next meeting. Director Thackham motioned to approve the Agenda with changes noted. Director Ayde seconded the motion.  Motion carried.

CONSENT AGENDA

Minutes of January 4th & January 18, 2019
Mr. Flynn reviewed changes to the “Draft Minutes” which were included in the Board Packets. There was discussion about the Ron Ginder property. Director Ayde motioned to approve the minutes of January 4th and 18th.  Director Martin seconded the motion.  Motion carried.

January Vouchers

Voucher 01 Reimburse Revolving Fund $165,350.34
     

The Board reviewed and discussed the January Vouchers. Director Martin asked if Pasco Machine could build forms for screen boxes.  Mr. Flynn said he will contact them.  Director Thackham motioned to approve the vouchers as submitted.  The motion was seconded by Director Martin.  Motion carried.

December Financial Statement
The Board reviewed and discussed the December Financial Statement.  

Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.

2606 Ficus Drive
Mr. Flynn reported that the District has received the signed petitions to add parcel #1-0798-307-0000-010 l back into LID #63.

Secretary of the Board
Director Ayde motioned for Mr. Flynn to remain the Secretary of the Board. The motion was seconded by Director Gose.  Motion carried.

OLD BUSINESS

Tapteal Settling Pond
Mr. Flynn is still waiting on a response from the Department of Transportation.

Chandler Electrification
No new information to report.

ROW Update
Mr. Flynn will contact Dave Parella next week regarding the property survey proposal.  He has also followed up with the Bureau contact in their Real Estate Division and is waiting for her response.  President Shawver asked if the District had received any response from the VanHoorelbekes regarding the District’s letter stating they would be responsible for removal of any of their trees falling onto our right-of-way in the future. Mr. Flynn said the District will follow up with letters to patrons with questionable trees.  Director Martin asked if any progress had been made by the County on the drainage issue at the fairgrounds.  Mr. Flynn will follow up with them.

Reservoir
No new information to report.

Director Thackham asked for an update on adding GPS tracking to the cell phones. Mr. Flynn explained the new phones we are upgrading to have GPS available. He has been researching programs that include more functionality and has looked at several different options.  He would like to find one that streamlines the work order and time keeping process included with the GPS, rather than GPS only.  He has not been able to find one that does it all.  Mr. Flynn stated he doesn’t feel the issue is problematic enough to invest in  GPS tracking only.  Director Shawver asked Mr. Flynn to put something together to discuss at the next meeting.

Board Training
Director Shawver reminded the Board of the Open Public Meetings and Records training to be held at the February 15th meeting.  He asked members to review RCW 82 so they can address any concerns.

NEW BUSINESS

Service Recognition & Annual Ceremony Policy
The Board reviewed and discussed the draft policy and gave recommendations for revision. The Board asked for the awards cap to be increased and a separate procedure be created to include a tier schedule for awards.  Mr. Flynn will re-draft the policy and develop a procedure.

Operations Report
Mr. Flynn gave the water report. He informed the Board our contract with Sperline Raekes Law expires at the end of March.  The District will advertise in the Tri-City Herald as required.  He also reported that Assessments have been certified and submitted to the Benton County Treasurers Office.  The first grant financial meeting with the Bureau of Reclamation will be held within the next couple of weeks.  Mr. Flynn reported on a new funding opportunity for this year.  The application due date is April 24, 2019.  He will be studying the feasibility of several options.  The first is for a supervisory control and data acquisition (SCADA) system, which is for data management and access for all automation.  Rubicon is going to conduct an assessment and give us a quote.  The District could also choose to line small sections of canal in West Richland or Finley. He also stated the District could use the funds for the purchase of flow meters.

Director Martin inquired on the progress of the Duportail Bridge Project.  Mr. Flynn said our portion should be completed before water season.

There has been another comment window opened for Aquavella.  Mr. Flynn is going to contact irrigation attorney, Larry Martin regarding our legal description of the District’s boundaries. 

Mr. Flynn reported the operations employees, Casey Gore and Kyle Basgall will be starting soon. 

Marvin Harshman has paid his annual permit fee and received keys to the gate on Beech Street to access his property.

DIRECTOR DISCUSSION
None.

EXECUTIVE SESSION
At 3:03 pm, President Shawver moved the meeting into Executive Session for a period of ten minutes, to discuss potential litigation.  At 3:15 pm, President Shawver extended the session for an additional five minutes.  The meeting was moved back into regular session at 3:20 pm.

ADJOURNMENT
President Shawver adjourned the meeting at 3:22 pm.