CALL TO ORDER 

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm.  Present at the meeting were:

Vincent Shawver, President Jeff Sperline, Attorney
Neil Martin, Vice President Clancy Flynn, Manager
Dallas Ayde, Director Bob Ingraham, Operations Foreman
Jim Gose, Director Lila Freshment, Recorder
Sherri Thackham, Director  

Guests

None

APPROVAL OF AGENDA

Mr. Flynn added an “Executive Session” after “Public Comment”. President Shawver stated instead of OPMA Training the Board will view a webinar on legal case studies regarding Open Public Records and Open Public Meetings after “Executive Session”. Director Thackham motioned to approve the modified agenda.  It was seconded by Director Ayde.  Motion carried.

PUBLIC COMMENT

None

EXECUTIVE SESSION
At 1:05 pm, President Shawver moved the meeting into Executive Session for twenty-five minutes, to discuss potential litigation. The meeting was extended for an additional thirty minutes at 1:30. President Shawver moved the meeting back into open session at 2:00 pm.

Director Thackham motioned to submit an offer to Mr. Eliodoro Lopez, to install a drainage pipe at his property on a cost share basis. The motion was seconded by Director Martin. Motion carried.

OPMA TRAINING
President Shawver reviewed important points of the Open Public Meetings Act and requirements for Executive Sessions. Board members were given a copy of MRSC’s checklist for Executive Sessions. The Board viewed a webinar on legal case studies involving Open Public Records and Open Public Meetings.

Operations Report

Mr. Flynn reported the Upper Yakima Basin is now at 82% of average and the Lower Basin at 98% percent for snow water equivalent due to the recent snow. He reported the Duportail Bridge Project has been shut down due to snow. The original target date of completion was today. The City of Richland has set a new target date of March 1st.  

Director Gose inquired on the progress of the tool inventory. Mr. Flynn said Operations Staff has completed the tool inventory and everything was accounted for.

Director Ayde asked about the machinery under the Kennewick Flume. Mr. Flynn said the City is increasing the size of the water main that runs under the flume. The machinery belongs to the contractor that will be doing the work.

Director Martin asked about the vehicle that went into the canal in West Richland. Mr. Flynn said there was damage to a screen box and estimated repairs to cost between $1,000.00 and $1,500.00. The District is keeping track of the cost and will obtain a copy of the Police Report.

Mr. Flynn presented the Board with a second draft of the Service Recognition & Annual Ceremony Policy to review. 

Mr. Flynn stated he has attempted to contact Mr. Parella regarding the right-of-way issue and is waiting for a call back from him.  He is also waiting for a call back from the County regarding the progress on the drainage problem at the Fairgrounds.

Director Thackham asked Mr. Flynn to explain the State Environmental Policy Act (SEPA) and Determination of Non-Significance (DNS).  Mr. Flynn explained when an agency embarks on a project, such as our grant project, an environmental checklist is completed as required by SEPA.  The checklist is used to identify impacts on the environment. If it is determined the project will not have a negative impact on the environment, then a DNS can be issued.

Cascade Natural Gas Canal Crossing Permit Application
Mr. Flynn submitted a permit request from Cascade Natural Gas (CNG), to cross the CID canal near 36th & Gum Street.  CNG plans to bore 25 feet below the canal to install the pipe. The District requires the permittee to line that section of canal and encase the pipe if the depth is less than 25 feet. Director Ayde motioned to approve the permit application with the stipulation that the pipe depth of 25 feet must be met. If the depth can’t be met, they will be required to line a portion of the canal. The motion was seconded by Director Martin.  Motion carried.

DIRECTOR DISCUSSION
Director Gose asked if there were current job descriptions for all positions. Mr. Flynn stated he had completed the Operations Foreman. Field job descriptions exist but may need to be updated. Office Staff is working on completing job descriptions for the office.

ADJOURNMENT
President Shawver adjourned the meeting at 3:18 pm.