CALL TO ORDER
President Shawver called the meeting to order at 1:00 p.m. Present at the meeting were:
|Vincent Shawver, President||Gary Weatherly, J.U.B. Engineers|
|Neil Martin, Vice President||Jeff Sperline, Sperline Raekes Law|
|Dallas Ayde, Director||Curt Strifert, Secretary/Manager|
|Sherri Thackham, Director||Lila Freshment, Recorder|
|Marilyn Dickenson, Director|
APPROVAL OF AGENDA
The RV Space Lease was moved from New Business to Executive session. Director Martin motioned to approve the agenda as amended. Director Thackham seconded the motion. Motion carried.
Minutes of January 21, 2022
Director Thackham motioned to approve the minutes of December 3, 2021. Director Ayde seconded the motion. Motion carried.
|Voucher 01||Reimburse Revolving Fund||$ 113,667.52|
|Voucher 02||Columbia Pumping & Construction||$ 90,129.63|
|Voucher Total||$ 203,797.15|
The Board reviewed and discussed the January Vouchers. Director Ayde motioned to approve the vouchers as submitted. Director Thackham seconded the motion. Motion carried.
Mr. Strifert asked the Board to revisit the agenda approval and suggested moving the Owens Pit Interlocal Agreement from New Business to Executive session. Director Thackham motioned to move the discussion to Executive session and Director Ayde provided a second. Motion carried.
December Financial Statement
The Board reviewed and discussed the December Financial Statement.
Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.
CID/KID Interlocal Agreement
Mr. Sperline stated he will follow-up with KID’s attorney on the status.
Shop Security/Tool Replacement
The security system at the shop is now installed and working. Tool replacement is nearly complete. There are only a couple of items left to purchase.
Mr. Strifert is collaborating with Robin Hammill, the representative in charge of buying and selling property for DNR, about purchasing DNR land that encompasses the clay pit and access road to our pump station. The District will need to do a boundary line adjustment. The District would also need to pay for an appraisal using a DNR approved appraiser. The appraisal is estimated to cost between $5,000.00 and $10,000.00. The other option is to wait until they sell it and buy from the new owner. Mr. Strifert asked for approval to obtain the appraisal. Director Thackam motioned to approve an appraisal be obtained from a DNR approved appraiser at a cost estimated to be between $5,000.00 and $10,000.00. Director Dickenson seconded the motion. Director’s Shawver, Thackham and Dickenson voted to approve the motion. Director’s Ayde and Martin were opposed. Motion carried.
Final Grant Report – Lateral #2-2.26 Liner Project
Mr. Strifert informed the Board that the final report on the Lateral #2-2.26 Liner Project has been submitted to the Bureau of Reclamation for their review. The Board was provided a copy of the report.
Surplus Cell Phones
Mr. Strifert asked for approval from the Board to surplus nine iPhone XR’s and one iPhone SE. The phones will be sold at auction on the District’s website after notice is provided to the public in the Tri-City Herald for two weeks. Director Ayde motion to approve the surplus of the phones. Director Thackham seconded the motion. Motion carried.
Benton PUD Crossing
Mr. Strifert requested the Boards approval for Right-of-Way Crossing Permit #2022-2. This is an aerial crossing located on the Main Canal south of East Riek Road and SR 397. They are replacing the existing transmission line and poles. A copy of the permit was provided to the Board. Director Ayde motioned to approve the Long-term Permit #2022-2 for Benton PUD. Director Thackham seconded the motion. Motion carried.
Construction is underway for the Highland Vineyard potable waterline canal crossing. Cascade Natural Gas is still waiting for materials to arrive before they can start their crossing as required by Permit #2021-9. Mr. Strifert is monitoring both crossings. The liner material for the Lateral #2 extension to Bernath is in place. Shotcrete will be poured within the next couple of weeks. The arrival of the new shotcrete machine has been delayed until the end of next week or the following week. Field staff has been removing trees on the main canal between East 10th & East 8th Avenues. The District has hired a new field employee to start on February 14th. Mr. Strifert asked for the Boards approval to attend the Northwest Irrigation Operators Conference for irrigation district managers. It is a three-day conference held in Boise in mid-February. There will be seminars on Water Smart Grants and new aquatic herbicides and pesticides. The cost of the conference is $200.00. The District will need to become members of Northwest Irrigation Operators at a cost of $100.00. Director Ayde motioned to approve Mr. Strifert’s attendance of the conference. Director Dickenson provided a second. Motion carried.
Addition to LID #03 Petition
Mr. Strifert reported the District has received a Petition from Columbia Cottages LLC, to extend Local Improvement District #03 to include parcel #1-0780-201-1404-002 with 0.46 irrigable acres. Director Ayde motioned to accept the petition. Director Dickenson seconded the motion. Motion carried. Director Ayde motioned to set the hearing date of the petition for March 4, 2022. Director Thackham seconded the motion. Motion carried.
Board Meeting Time Change
The Board discussed moving the starting time of board meetings. Director Martin motioned to change the meeting times from 1:00 p.m. to 9:00 a.m. Director Ayde seconded the motion. Motion carried.
Joint Board Meeting Review
Director’s Shawver and Martin presented a review of the Joint Board Meeting held January 14, 2022.
President Shawver moved the meeting into Executive session at 3:10 p.m. for 20 minutes, to discuss legal risks of leasing the RV Space to an employee and legal risks of the interlocal agreement with Benton County. The meeting was moved back into open session at 3:30 p.m. Mr. Sperline will review the Owens Quarry Interlocal Agreement and provide the Board with an update at the March 4th meeting. Director Thackham motioned to renew the RV Space Lease for Bob Ingraham at $200.00 per month for a one-year term. Director Dickenson seconded the motion. Motion carried.
The agenda for the meeting of February 18th will include additional training on Open Public Records that was missed on January 21st. Mr. Strifert stated the next Joint Board meeting is on February 14th at 9:00 a.m.
President Shawver adjourned the meeting at 3:35 p.m.