CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 p.m. Due to COVID-19 restrictions the public was invited to attend remotely.  Present at the meeting were:

Vincent Shawver, President Gary Weatherly, JUB Engineers
Neil Martin, Vice President Clancy Flynn, Manager
Dallas Ayde, Director Bob Ingraham, Operations Lead
Jim Gose, Director Lila Freshment, Recorder
Sherri Thackham, Director  

Guests:  Tyler Kafentzis from Luxe Pools

APPROVAL OF AGENDA

Director Thackham noted item IV Oath of Office for Division #5 should be changed to Division #4 and motioned to approve the agenda as amended. Director Ayde seconded the motion. Motion carried.

PUBLIC COMMENT
None

OATH OF OFFICE DIVISION
Director Gose took the Oath of Office for Division #4 and Mr. Flynn took the Oath of Office for Secretary of the Board.

CONSENT AGENDA

Minutes of December 31, 2020
Director Martin motioned to approve the minutes of December 31, 2020 as submitted. Director Ayde           seconded the motion. Motion carried

January Vouchers

Voucher 01 Reimburse Revolving Fund $110,879.80
    $110,879.80

The Board reviewed and discussed the January Vouchers. Director Ayde motioned to approve the vouchers as submitted. The motion was seconded by Director Martin. Motion carried.

December Financial Statement
The Board reviewed and discussed the December Financial Statement.

Work Orders by Division
There were no work orders to review.

Policy 2.4 Pandemic Isolation & Quarantine
The Board reviewed the draft of Policy 2.4 for Pandemic Isolation & Quarantine. Discussion followed on staffing issues if there were multiple employees in quarantine at the same time. No action was taken at this time. The Board will review the policy and discuss it at the next meeting.

Procedure 2.4 Pandemic Isolation & Quarantine
The Board reviewed the draft of Procedure 2.4 for Pandemic Isolation & Quarantine. The Board will review and discuss it at the next meeting.

ROW Use Permit 2021-1
The Board reviewed ROW Permit Application 2021-1 from Christina Rader at 106905 N Harrington Road, West Richland, for the purpose of installing a vinyl fence and a greenhouse and chicken coop on skidders. The property owner proposed the fence be installed ten feet from the canal. Staff recommendation was to increase the distance to 15 feet. Director Ayde motioned to approve the permit, provided the fence is installed at least 15 feet from the canal and structures are on movable skids.  Director Gose provided a second. Director’s Shawver, Thackham, Gose and Ayde voted to approve. Director Martin opposed. Motion carried.

ROW Use Permit 2021-2
The Board reviewed ROW Permit Application 2021-2 received from Scott and Kathy Barney at 105903 N Harrington Road, West Richland, for an existing round pen and mulberry tree. Director Ayde motioned to approve the permit. Director Martin provided a second. Motion carried.

Easement Encroachment
Tyler Kafentzis from Luxe Pools addressed the Board seeking permission to encroach five feet onto the District’s easement at 6200 Shale Street in West Richland to install a swimming pool. The area is in the District without a water right. Mr. Kafentzis stated they would agree to install a sleeve for any future irrigation pipe. Director Ayde motioned to approve the encroachment contingent upon the sleeving of a pipe and blueprint showing the location of the sleeve. Director Martin seconded the motion. Motion carried.

OLD BUSINESS

Dave Parella
Mr. Sperline reported he has not received a call back from Mr. Bowers, attorney for Mr. and Mrs. Parella. He will follow up again next week.

DNR Property/Clay Pit Update
Mr. Flynn spoke to the new project manager for sale of this property. It will probably be six months to two years before the property is listed for sale. The estimated cost is $70,000.00 per acre, $350,000.00 for the five-acre parcel. Director Ayde suggested Mr. Flynn determine what surveys are needed. Mr. Flynn stated, based on the cost of the property being at $350,000.00, the next step is to survey the property line and the road to determine the size of access easement needed. Director Ayde motioned to authorize Mr. Flynn to use his discretion to obtain a survey covering the property lines and road for purchase of land or access easement through the DNR property. Director Martin seconded the motion. Motion carried.

NEW BUSINESS

Operations Report
Mr. Flynn gave the water report. Currently reservoirs are at thirteen percent above average. Clay lining by Bertle Spillway is complete. Operations staff are currently replacing the lateral one headgate with an automated gate as well as working on laying the Lateral #2 liner. The concrete should be starting next week. The state legislature held a committee meeting this week on the Irrigation District Elections Bill that was introduced last year. There is still wording included in the bill that would require elections even if the position were unopposed. Mike Schwisow and Mr. Flynn testified against this. Representative Mike Simpson from Idaho has developed a 32-billion-dollar plan for removal of the Snake River Dams. Mr. Flynn reviewed items that were submitted to Mr. Sperline for review. Mr. Sperline reviewed current OPMA guidelines relating to COVID-19.

COVID-19 Discussion
Discussion was held during the review of Policy 2.4.

Joint Board Meeting
President Shawver and Director Martin reported on the Joint Board Meeting.

DIRECTOR DISCUSSION
President Shawver asked to purchase one of the surplus office chairs. Mr. Flynn will prepare a list of surplus items and set up an auction for those who are interested to submit sealed bids.

ADJOURNMENT
President Shawver adjourned the meeting at 3:34 p.m.