CALL TO ORDER 

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm.  Present at the meeting were:

Vincent Shawver, President Clancy Flynn, Manager
Neil Martin, Vice President Lila Freshment, Recorder
Dallas Ayde, Director  
Jim Gose, Director  
Sherri Thackham, Director  

Guests

Sheila Thackham, Brandon Potts, Paul Knutzen.

OATH OF OFFICE

Director Shawver took the Oath of Office for Director of Division #1.

PUBLIC COMMENT
Mr. Knutzen of Knutzen Engineering and Mr. Brandon Potts from Kennewick School District (KSD) appeared before the Board to request approval to relocate their irrigation turnout from its current location to the Dayton Street Bridge, as well as to a run 4” pipe through CID Right-of-Way to feed KSD’s Fruitland property. Director Thackham motioned to allow KSD to move their point of diversion to near Dayton Street and to grant an easement for the 4” line. Director Martin seconded the motion.  Motion carried. Director Thackham motioned to amend the previous motion, making the approval contingent upon moving the existing parking lot and other improvements off of the fifty-foot CID Right-of-Way. Director Ayde seconded the motion.  Motion carried.

APPROVAL OF AGENDA

The “Approval of the Agenda” was moved to after “Public Comment”. Director Gose motioned to approve the Agenda with the changes.  Director Ayde seconded the motion.  Motion carried.

REORGANIZATION OF THE BOARD
A motion was made by Director Thackham and seconded by Director Martin to nominate Director Shawver for President. Nominations were closed. The motion passed unanimously. 

A motion was made by Director Gose and seconded by Director Thackham to nominate Director Thackham for the Office of Vice-President.  A motion was made by Director Shawver and seconded by Director Ayde to nominate Director Martin. Those voting for Director Martin were Director’s Shawver, Ayde and Martin.  Those voting in favor of Director Thackham were Director’s Gose and Thackham.  Director Martin retained the office of Vice-President.

CONSENT AGENDA

Minutes of November 30TH & December 14, 2018
Director Thackham motioned to approve the minutes of November 30th and December 14, 2018.  Director Ayde seconded the motion.  Motion carried.

December Vouchers

Voucher 01 Reimburse Revolving Fund $112,667.97
     

The Board reviewed and discussed the December Vouchers.  Director Gose motioned to approve the vouchers as submitted.  The motion was seconded by Director Ayde.  Motion carried.

November Financial Statement
The Board reviewed and discussed the November Financial Statement.   

OLD BUSINESS

Tapteal Settling Pond
Mr. Flynn stated he is attempting to contact the Department of Transportation regarding running the stormwater discharge pipe under the highway as there is already an existing pipe in place.  Attorney Sperline is attempting to contact the attorney for Tapteal Properties for an update.

Chandler Electrification
Mr. Flynn had no new information to report.

ROW Update
Mr. Flynn stated the District installed a gate at the end of Beech Street at the Divide to block access to our right-of-way and requested the City install dead-end barricades. Mr. Flynn updated the Board on the Parella encroachment issue.

Reservoir
Mr. Flynn is awaiting a response from the Bureau regarding an update on the grant status.

Ron Ginder
Director Thackham stated that years ago CID downsized his pipe from 6 to 4 inches.  He is the last on the ditch.  She proposed the District change his pipe back to 6 inches and in addition, instead of spilling water into the Columbia River, let it spill onto his property. The Board discussed options for a solution. It was decided that Director Thackham would arrange a meeting between Mr. Ginder, Mr. Flynn and herself to try to resolve the issue.

Budget
Director Thackham stated the Board still needs to determine what the assessment increase was going to be used to fund.  There had been discussion in previous meetings about funding the reservoir or canal lining projects. Staff will review previous minutes to determine if a motion was passed. The discussion was tabled until the next meeting.

Open Ditchrider & Foreman Positions
Mr. Flynn addressed the Board about whether the foreman position should remain union. After discussion it was decided to allow the position to remain union with oversight by the manager.

Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.

NEW BUSINESS

Paid Family & Medical Leave
Mr. Flynn advised the Board of the new Paid Family & Medical Leave law that went into effect on January 1, 2019. 

WSWRA Conference Report
Director’s Shawver, Thackham and Martin reported on the WSWRA Conference. Director Thackham suggested a workshop to review RCW 42 on the Open Public Meetings Act.

2606 Ficus Drive
Mr. Flynn reviewed history of the property. In 2011 the property owner of 2606 Ficus Drive in West Richland wanted to relinquish his water right. In September 2011 there was a motion to let him relinquish and bring another property into the LID contingent upon the legality of doing it, and the feasibility of delivering the water to the new property.  It was later determined the water delivery to the new property would not be feasible. The District immediately recorded the relinquishment in the system and removed the service prior to the feasibility study being done.  CID has recently discovered the property now has a service riser for water delivery.  The property is now under new ownership and has been notified of the issue.  Mr. Flynn recommended, due to the difficulty policing water use, and the District not following the original motion, the property be allowed back into the District. Director Thackham motioned to allow Michael and Deborah Kerley back into the District upon receipt of the Petition.  Director Ayde seconded the motion.  Motion carried.

Operations Report

Mr. Flynn gave the water outlook and upcoming meeting reports.  He stated the District received a permit application from Marvin Harshman, asking for permission to use our right-of-way to access his garage as it is his only access point.  Director Ayde motioned to accept the application. Director Martin seconded the motion.  Motion Carried.

President Shawver proposed to limit meetings times.  The Board decided to limit meetings to 2 ½ hours.  If there is more business to discuss it will be continued to another meeting. President Shawver stressed the need for the Board to have more training. 

DIRECTOR DISCUSSION
Director Gose requested speakers and microphones for the boardroom. Director Gose motioned for the District to purchase flowers when an occasion arose.  Mr. Flynn stated a policy needed to be in place to allow for such purchases. Director Thackham motioned for Mr. Flynn to draft a policy for compensation to cover flowers and possible gatherings.

Mr. Flynn reported Enduris will cover damages to the Hitchcock Drum Screen. The District is responsible for a $1,000.00 deductible. An initial meeting was held with the web designer to discuss the website redesign. Mr. Flynn reviewed his plan for updating the boardroom with microphones and speakers as well as monitors for the Board. The clay lining of the canal near 38th in West Richland is finished. Mr. Flynn reported silt removal on the laterals should be completed by next week.  The Operations Staff will then begin cleaning the Settling Basin.

President Shawver recommended having two meeting per month.  Director Thackham motion for the Board to hold meetings on the first and third Friday of each month beginning January 18, 2019. Director Ayde seconded the motion.  Motion carried.

ADJOURNMENT
President Shawver adjourned the meeting at 4:36 pm.