CALL TO ORDER
The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:03 p.m. Due to COVID-19 restrictions the public was invited to attend remotely. Present at the meeting were:
|Vincent Shawver, President||Jeff Sperline, Sperline Raekes Law|
|Neil Martin, Vice President||Clancy Flynn, Manager|
|Dallas Ayde, Director||Bob Ingraham, Operations Lead|
|Jim Gose, Director||Lila Freshment, Recorder|
|Sherri Thackham, Director|
APPROVAL OF AGENDA
Director Gose motioned to approve the agenda as submitted. Director Martin seconded the motion. Motion carried.
Minutes of June 19, 2020
Director Martin noted the policy number was listed incorrectly under Policy Review, paragraph 2, page 2. The policy number was listed as 4.1 and should be 4.5. Director Martin inquired about the status of the Duportail Flume and the Benton County Fairgrounds. Mr. Flynn stated the Benton County is planning to do some work on the parking lot at the fairgrounds and will address the drainage issue at the same time. The cracks on the Duportail Flume are not leaking at this time. Director Martin motioned to approve the minutes of June 19, 2020 as amended. Director Thackham seconded the motion. Motion carried.
|Voucher 01||Reimburse Revolving Fund||$149,114.85|
The Board reviewed and discussed the June Vouchers. Director Thackham motioned to approve the vouchers as submitted. The motion was seconded by Director Gose. Motion carried.
May Financial Statement
The Board reviewed and discussed the May Financial Statement.
Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.
Mr. Flynn reviewed the COVID-19 update regarding masks to be worn.
Mr. Flynn reported LID power usage was beginning to level off. He informed the Board of the purchase of new tires for specific equipment. Mr. Flynn discussed the leaks in the Duportail Flume. The leaks have sealed themselves during water season. A permanent repair will be addressed after water is out of the canal. Mr. Flynn stated the District applied an aquatic weed treatment to the canal last week and weeds have started to break off. Mr. Ingram stated Operations Staff are going out in the evenings to clean weeds off drum screens. Mr. Flynn reported the reservoirs are over ninety percent and still are not at storage control levels for the year.
Report on Joint Board Meeting
President Shawver reported on the June 25, 2020 Yakima River Joint Board Meeting. He reported that the State of Washington is experiencing a budget shortfall due to the pandemic shutdown. The Department of Ecology will furlough employees one day a week in response to the shortfall. Mr. Flynn gave a presentation seeking letters of support for the Water Smart Grant for the reservoir.
President Shawver reminded the Board to contact him if they are unable to attend a Board Meeting. He also stated the Board will continue to review policies at the next meeting on July 17th.
President Shawver moved the meeting into Executive Session at 2:07 pm, for a period of thirty minutes to discuss the annual evaluation of the District Manager and wage increases for specific employees for next year. The session was extended to 3:15 pm at 2:25 pm. The meeting moved back into open session at 3:04 pm. Mr. Flynn explained his previous request for a monthly stipend/mileage reimbursement to use his personal vehicle in lieu of a using the District truck. President Shawver moved the meeting back into Executive Session at 3:12 pm, for ten minutes, to discuss the proposal. The meeting moved back into open session at 3:20 pm. President Shawver stated the Board denied Mr. Flynn’s request for a stipend to use his personal vehicle.
Director Thackham motioned for a 3.5 percent wage increase for Tana Wentz. Director Gose seconded the motion. Motion carried. Director Thackham motioned for a 3.5 percent wage increase for Lila Freshment. The motion was seconded by Director Martin. Motion carried. Director Martin motioned for a 3.5% wage increase for Clancy Flynn. Director Thackham seconded the motion. Motion carried. The Board reviewed the individual evaluation scores for Mr. Flynn.
President Shawver adjourned the meeting at 3:29 p.m.