CALL TO ORDER
The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm. Present at the meeting were:
|Vincent Shawver, President||Gary Weatherly, Engineer|
|Neil Martin, Vice President||Jeff Sperline, Attorney|
|Dallas Ayde, Director||Clancy Flynn, Manager|
|Jim Gose, Director||Pat Loftus, Operations Foreman|
|Sherri Thackham, Director||Lila Freshment, Recorder|
Guests: Sheila Thackham, Shani VanHoorelbeke, Donna Gose.
OATH OF OFFICE
President Shawver nominated Clancy Flynn for Secretary of the Board. Director Thackham seconded the motion and it was unanimously approved. Manager Flynn was administered the Oath of Office.
APPROVAL OF BYLAWS
The Board reviewed the final draft of the Columbia Irrigation District Bylaws. Director Ayde motioned to approve the Bylaws. Director Martin seconded the motion. Motion passed.
APPROVAL OF BOARD OF DIRECTORS POLICY
The Board reviewed the final draft of the Board of Directors Policy. Director Martin motioned to approve the policy and it was seconded by Director Ayde. Motion approved.
Ms. VanHoorelbeke addressed the Board about an invoice she received from the District for removal of three fallen trees onto the District right-of way. The trees fell from the VanHoorelbeke property onto the right-of-way and over the canal during a windstorm on April 22, 2018. Ms. VanHoorelbeke was told by her insurance company, no code or ordinance existed stating the homeowner is responsible for fallen trees due to an act of nature, therefore she is disputing the invoice. The Board will take the matter into advisement and she will be notified of their decision.
President Shawver moved the meeting into Executive Session at 1:15 pm for ten minutes. The session was extended for an additional ten minutes at 1:25 pm. Director Shawver moved the meeting back into regular session at 1:35 pm at which time Attorney Sperline exited the meeting.
Director Gose motioned for Mr. Flynn to be added as a signer to the KeyBank account. Included in the motion, but not in the resolution was to authorize Mr. Flynn a District credit card and signature authority for District accounts with the Benton County Treasurer. Director Martin seconded the motion. Motion approved.
Director Ayde motioned to approve Resolution #06-01-2018-3, appointing Mr. Flynn as the Agent to Receive Claims for the District. It was seconded by Director Thackham. Motion Passed.
Minutes of May 4, 2018 and May 18, 2018
Director Thackham asked President Shawver about the meeting with the City of West Richland. President Shawver reported on the City of West Richland Utility meeting. Director Thackham motioned to approve the minutes of May 4, and May 18, 2018. The motion was seconded by Director Gose. Motion approved.
|Voucher 01||Reimburse Revolving Fund||$123,370.95|
The Board reviewed and discussed the May Vouchers. Director Thackham motioned to approve the vouchers as submitted. Director Martin seconded the motion. Motion approved.
April Financial Statement
The Board reviewed and discussed the April Financial Statement.
District Right of Way Issues
President Shawver stated he met with Mr. Flynn to discuss the right-of-way issues. Mr. Flynn will investigate to determine the CID right-of-way along the canal and where there is encroachment. Mr. Weatherly stated he could provide the District with copies of maps completed by Golladay and Spink Surveying, showing the District right-of-way although there may be more recent maps showing different information. Mr. Flynn will confer with the District’s attorney to determine which should take precedence.
President Shawver recommended to continue temporary pay increases for the office staff and Mr. Loftus during the month of June while Mr. Flynn is training. Director Ayde motioned to continue the temporary increases until July 1, 2018. Director Thackham seconded the motion. Those in favor were President Shawver and Director Ayde. Those opposed were Director Gose and Director Thackham. Director Martin abstained. After further discussion the motion was again raised by Director Ayde. Director Thackham seconded it. Those in favor were President Shawver, Director Ayde and Director Thackham. Director Gose opposed. Director Martin abstained. Motion passed.
Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions. President Shawver informed the Board of two mainline breaks in Local Improvement District #63 which occurred over the Memorial Day weekend on Friday, May 25th. President Shawver and Mr. Loftus visited properties which were damaged by the breaks on Tuesday, May 28th. The breaks have been repaired and claims for damages to patrons’ property are being submitted to Enduris, the Districts insurance carrier.
Reschedule July Meeting
The July 6, 2018 Board meeting was rescheduled to Friday, June 29, 2018 at 1:00 pm.
Lower Yakima River Meeting
President Shawver reported on the Lower Yakima River meeting of May 15, 2018. There is growing concern about the amount of water being used for irrigation from the Yakima River by environmental groups. He recommended that the District move forward with the reservoir. Mr. Weatherly said the next step would be to respond to comments submitted by Dam Safety. He will find out what still needs to be done and report back to the District. Mr. Flynn will research grant opportunities.
President Shawver reported an employee was interested in the rental property by the Shop. He would like to rent it temporarily and place his RV on it until he purchases a house. The electricity will need to be fixed which will cost approximately $600.00. He would pay his own utilities. Ms. Freshment will look up the contract written for a previous employee to determine the rent amount. Director Ayde motioned to allow the employee to rent the RV space and the District will waive the first six months of rent if the employee pays for the electrical repair. It was seconded by Director Thackham. Motion passed.
Mr. Loftus said a patron had contacted CID concerning possible canal seepage near Yakima River Road. Mr. Weatherly will investigate and report his findings to the District.
Mr. Loftus reported the District had completed the first aquatic weed treatment of the season on May 30th. The treatment was from the Divide to the end of the Main Canal. There would probably be two or three more during the season, not including algae treatments. He also stated the Agrium Crossing was completed above ground with no damage to the canal.
Mr. Weatherly reported the City of Kennewick is replacing a waterline and wants to install a new thirty-inch pipe under our flume south of the Blue Bridge. Gary is working with the City’s engineer on the project. The District received a draft Memorandum of Understanding Agreement from the City which Mr. Weatherly reviewed and returned with his comments and additional requirements. The work is scheduled to be done this coming winter.
President Shawver adjourned the meeting at 3:25 pm.