CALL TO ORDER
The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 p.m. Due to COVID-19 restrictions the public was invited to attend remotely. Present at the meeting were:
|Vincent Shawver, President||Clancy Flynn, Manager|
|Neil Martin, Vice President||Lila Freshment, Recorder|
|Dallas Ayde, Director|
|Jim Gose, Director|
Tom Myrum, WSWRA
APPROVAL OF AGENDA
Director Martin motioned to approve the agenda as submitted. Director Ayde seconded the motion. Motion carried.
Minutes of June 5, 2020
Director Gose motioned to approve the minutes of June 5, 2020. Director Martin seconded the motion. Motion carried.
Mr. Flynn recommended the following items for surplus:
- Seven Samsung S8 cell phones
- Two Samsung S5 cell phones
- One AT&T flip phone
- One utility trailer
Director Martin motioned to declare the items as surplus. The motion was seconded by Director Gose. Motion carried.
President Shawver requested the meeting of July 3, 2020, which was rescheduled to July 2nd at the last Board Meeting, be moved to Wednesday, July 1st to allow everyone to attend. Director Martin motioned to reschedule the July 2nd Board Meeting to July 1, 2020 at 1:00 pm. Director Gose seconded the motion. Director’s Shawver, Martin and Gose approved. Director Ayde opposed. Motion carried.
The discussion was tabled until the July 1, 2020 meeting.
Recognition for Start-up – Amendment to Policy 2.1
Mr. Flynn reviewed the draft of the amended Policy 2.1. The change would allow for awards for extraordinary acts found to significantly benefit the District. Director Ayde motioned to approve the amendment to Policy 2.1. Director Gose seconded the motion. Director’s Shawver, Ayde and Gose approved. Director Martin opposed. President Shawver recommended employees be awarded extraordinary efforts made during water-startup and COVID-19 restrictions. No action was taken.
Tom Myrum – WSWRA
Mr. Myrum updated the Board on the status of Irrigation Election Bills introduced last year. He stated the bills died in the Senate last year, however, they expect the issue to be reintroduced this year. He discussed the status of the NPDES Permit and informed the Board there is a possibility the annual conference will be held virtually this year due to the pandemic.
Mr. Flynn stated he completed his first rough draft for the Drought Relief Project Grant for the reservoir and is nearly finished addressing the edits from the Ferguson Group on the Water and Efficiency Grant for the reservoir. Mr. Flynn will send it back to the Ferguson Group for a second review after the edits are complete.
Bylaws – Article IV
The Board reviewed and discussed the amendments to the District Bylaws. Director Martin motioned to approve the changes. The motion was seconded by Director Ayde. Motion carried.
The Board reviewed and discussed Draft Policy 4.1 – Canal & Piped Facilities Management. Director Gose motioned to approve Policy 4.1. Director Ayde seconded the motion. Motion carried.
The Board reviewed and edited Draft Policy 4.5 – Encroachment Removal. Director Ayde motioned to approve Policy 4.5 as amended. Director Martin seconded the motion. Motion carried.
The Board reviewed and discussed Policy 3.1 – Public Records Disclosure. Director Martin motioned to approve Policy 3.1. Director Gose seconded the motion. Motion carried.
The Board reviewed and revised Policy 2.2 – Managers Policy. Director Ayde motioned to approve the changes to Policy 2.2. Director Martin seconded the motion. Motion carried.
Director Gose inquired about the progress of the GIS system. Mr. Flynn reviewed the GIS mapping system with the Board. President Shawver reminded the Board to complete the Manager Evaluation Form for the next meeting. Director Martin asked about the leaks in the Duportail Flume. Mr. Flynn stated most of them had sealed themselves. Director Ayde suggested developing a policy for conducting District operations when there is no quorum for a meeting. The discussion was tabled until the next policy meeting.
President Shawver adjourned the meeting at 3:21 p.m.