CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm.  Present at the meeting were:

Vincent Shawver, President Clancy Flynn, Manager
Neil Martin, Vice President Bob Ingraham, Operations Foreman
Dallas Ayde, Director Lila Freshment, Recorder
Jim Gose, Director  
Sherri Thackham, Director  

 Guests:

None

APPROVAL OF AGENDA

Director Ayde motioned to approve the Agenda as submitted. Director Martin seconded the motion.  Motion carried.

PUBLIC COMMENT

None

OLD BUSINESS

Fee Schedule
Mr. Flynn asked the Board to revisit the Encroachment Permit section of the Fee Schedule approved June 7, 2019.  The Board discussed permit term options of annual, mid-term (three to five years) and long term/permanent.  Director Thackham motioned to approve a $20.00 application fee, annual permit of $125.00, $700 long term permit, with terms to be approved on a case by case basis.  Director Gose seconded the motion.  Directors Shawver, Thackham and Gose approved.  Directors Martin and Ayde opposed.  Motion carried.

NEW BUSINESS

Operations Report

Mr. Flynn updated the Board on the Highland Drain.  He is attempting to set up a meeting with KID to discuss when and how they will repair the pipe.  He informed the Board of a leak at the Main Canal approximately 1.5 miles downstream from the dam.  A leak was also found in the canal lining about 250 feet upstream.  It was patched but the area downstream was still leaking.  A layer of clay was placed over this section of liner and the leak has stopped and is being monitored.  He recommended this area be a priority for lining.  Mr. Flynn reviewed the 10-Year Capital Improvement plan he has developed.  Director Martin asked if the County had completed work on the drainage at the Fairgrounds.  Mr. Flynn will contact them for an update.

TRAINING

Crisis Management Tabletop Drill

The Board discussed scenarios for training.  Events such as a canal break, life threatening medical conditions and vehicles in the canal were discussed.  The Board asked questions about current procedures and made suggestions to improve safety. The District will implement a lock and tag system. The Canal Break Procedure was reviewed.  The Manager was appointed as media contact.  If he is unavailable it will pass to the Foreman.  If there is an injury or danger present, the first person on scene will call 911 and then the foreman.  Director Shawver suggested employee training be conducted annually in the off-season.

DIRECTOR DISCUSSION

Director Gose asked for an update on the right-of-way trespassing issue at the Main Canal at E. 36th Avenue.  Mr. Flynn stated he will contact the patron.

EXECUTIVE SESSION

President Shawver moved the meeting into Executive Session at 2:30 pm for thirty minutes to discuss personnel.  The meeting was extended for an additional five minutes at 3:00 pm.  President Shawver moved the meeting back into open session at 3:05 pm.  Director Ayde motioned for a 3.1 percent increase to office staff wages effective January 1, 2020.  The motion was seconded by Director Martin.  Motion carried.

The Board conducted the annual review of the District Manager.  Director Ayde motioned to increase Mr. Flynn’s wage to $96,000.00 per year effective January 1, 2020.  Director Gose seconded the motion.  Director’s Gose, Shawver and Ayde approved.  Director’s Thackham and Martin opposed.  Motion carried.

ADJOURNMENT
President Shawver adjourned the meeting at 3:17 pm.