CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm.  Present at the meeting were:

Vincent Shawver, President Clancy Flynn, Manager
Neil Martin, Vice President Bob Ingraham, Operations Foreman
Dallas Ayde, Director Lila Freshment, Recorder
Jim Gose, Director Gary Weatherly, JUB Engineers
Sherri Thackham, Director  

Guests

None

PUBLIC COMMENT

None

APPROVAL OF AGENDA

An Executive Session was added to the agenda after “Director Discussion”.  Director Ayde motioned to approve the Agenda. Director Martin seconded the motion.  Motion carried.

CONSENT AGENDA

Minutes of February 1st & February 15, 2019
Mr. Flynn reviewed changes to the “Draft Minutes” which were included in the Board Packets. Director Ayde motioned to approve the minutes of February 1st and 15th.   Director Martin seconded the motion.  Motion carried.

February Vouchers

Voucher 01 Reimburse Revolving Fund $88,616.14
     

The Board reviewed and discussed the February Vouchers.  Director Thackham motioned to approve the vouchers as submitted.  The motion was seconded by Director Ayde.  Motion carried.

January Financial Statement
The Board reviewed and discussed the January Financial Statement.  

Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.

OLD BUSINESS

Tapteal Settling Pond
Mr. Flynn heard back from the DOT on his request for permission to use the existing pipe going under Highway 240 for the storm drainage.  DOT has declined the request.  The District will continue to attempt to work directly with Tapteal Properties.

Chandler Electrification
Mr. Flynn stated he has been in touch with Chad Stewart with the Bureau of Reclamation and there is nothing new to report.

ROW Update
Mr. Flynn said he is still working with Dave Parella on a solution to the right-of-way issue on the Main Canal at his property.

Reservoir
The District is still waiting for the Bureau to announce next year’s larger Water Smart Grants.  The announcement for the Small Efficiency Grant has come out and Mr. Flynn will submit an application. The financial meeting with the Bureau, for the Automated Gates Grant was held on February 19th.  The District will be submitting further documentation requested by the Bureau.  The Bureau is currently working on their environmental review for the project.

Director Martin asked about progress on the Duportail Bridge.  The City of Richland has requested an extension to March 8th for completion.  President Shawver asked for an update on the Fairgrounds drainage issue.  Mr. Flynn stated the work has not been done by the County yet.  He has contacted them and is awaiting their response.

 NEW BUSINESS

Operations Report
Mr. Flynn gave the water report and the report of upcoming meetings.  He updated the Board on the screen box that was damaged by a driver going into the canal in West Richland.  We have the police report and when repairs are complete, we will invoice the responsible party.  Director Thackham asked if the District could take the person responsible for damaging the Hitchcock Drum Screen to small claims court to recoup the deductible that was paid on the claim.  President Shawver stated he would call MRSC to see if municipalities can take someone to small claims court.  Mr. Flynn will contact Enduris and the Prosecuting Attorney’s Office about restitution.

DIRECTOR DISCUSSION
President Shawver discussed upcoming training.  The Board will view a webinar from MRSC about budgeting at the March 15th meeting.

EXECUTIVE SESSION

President Shawver moved the meeting into Executive Session at 1:58 pm for a period of ten minutes, to discuss potential litigation.  The meeting was moved back into regular session at 2:10 pm.

The Board discussed the possibility of needing to postpone water start-up since the snow has made it impossible to clean out the canal.  The issue will be revisited at the March 15th meeting.  Mr. Flynn informed the Board he had ordered snow blades for two service trucks and chains for the grader to aid in snow removal on canal roads.

ADJOURNMENT
President Shawver adjourned the meeting at 2:24 pm.