CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm.  Present at the meeting were:

Vincent Shawver, President Clancy Flynn, Manager
Neil Martin, Vice President Bob Ingraham, Operations Foreman
Dallas Ayde, Director Lila Freshment, Recorder
Jim Gose, Director  
Sherri Thackham, Director  

Guests

None

APPROVAL OF AGENDA

An Executive Session was added after “MRSC Training Webinar”.  Director Ayde motioned to approve the modified agenda.  It was seconded by Director Martin.  Motion carried.

OLD BUSINESS

Recognition Policy
The Board reviewed and recommended changes to the “Draft Recognition Policy”.  Director Thackham motioned to approve the policy with the changes discussed.  Director Ayde seconded the motion.  Motion carried.

NEW BUSINESS

Legal Services Procurement
The District published the annual request for Statements of Qualifications (SOQ) for the District’s Attorney, as required by RCW 39.80.030. CID received one SOQ from current attorney for the District, Sperline Raekes Law.  Director Ayde motioned to renew the contract for Sperline Raekes.  The motion was seconded by Director Martin.  Motion carried.

Benton REA Encroachment
Benton REA has submitted a permit application to cross the District’s right-of-way at the Bombing Range Bridge.  To get power across the street they are requesting to hang powerlines from the bottom of the bridge crossing the Main Canal and place a vault in our right-of-way.  After discussion the Board determined they would like the vault moved across the street.

OPERATIONS REPORT

Quarry Agreement

Mr. Flynn said the District has received a draft agreement from the County.  He will review and sign off on it if there are no major changes.  The County has partially completed the work on the drainage issue at the fairgrounds.  They have finished the work on the backside.  The other side still needs to be done.

Grants
Mr. Flynn explained there must be a resolution by the Board for each grant application. These are large project grants in which the Bureau contributes half of the costs up to $750,000.00.  He reviewed Resolution 2019-1 for the reservoir grant.  Director Martin motioned to approve Resolution 2019-1.  Director Ayde seconded the motion.  Motion carried.  Mr. Flynn reviewed Resolution 2019-2 for canal lining.  Director Thackham motioned to approve the resolution.  The motion was seconded by Director Martin.  Motion carried.  Mr. Flynn stated he is also working on projects for the Small-Scale Water Efficiency Grant which is due at the end of April.

Trailer
Mr. Flynn informed the Board the snow plows the District ordered have been placed on hold.  They would not be installed in time to use this year.  He stated the District will no longer place Waste Management dumpsters at the Escalator and Divide during water season.  Operations Staff is building a skid container to place at the Escalator and the District is purchasing a dump trailer to place at the Divide.  The weeds will be hauled to the shop yard to allow them to dry out and then be burned.  This will be a substantial savings to the District each year.

Water Start Date
Mr. Flynn asked the Board for input on the water start date.  After discussion it was decided the water start date will be Monday, March 25, 2019.

Website Preview
The Board was shown a preview of the new website design.

MRSC TRAINING WEBINAR

As part of ongoing training, the Board viewed a webinar on financial planning and budgeting.

EXECUTIVE SESSION
President Shawver moved the meeting in Executive Session at 2:56 pm for a period of fifteen minutes, to discuss a personnel issue.  The meeting was moved back into regular session at 3:15 pm.

ADJOURNMENT
President Shawver adjourned the meeting at 3:17 pm.