March 4, 2022

COLUMBIA IRRIGATION DISTRICT BOARD MEETING

March 4, 2022

            CALL TO ORDER
President Shawver called the meeting to order at 9:00 a.m. Present at the meeting were:

Guests: None

APPROVAL OF AGENDA

Director Martin motioned to approve the agenda as amended. Director Thackham seconded the motion. Motion carried.

LID #03 EXTENSION HEARING

President Shawver called the hearing to order at 9:03 a.m. There being no objections to the addition of lot 2 of short plat 1404, parcel #107802011404002 to local improvement district #03, Director Thackham motioned to approve the extension. Director Martin seconded the motion. Motion carried.

PUBLIC COMMENT
None

CONSENT AGENDA

Minutes of February 18, 2022
Director Thackham motioned to approve the minutes of February 18, 2022. Director Ayde seconded the motion. Motion carried.

February Vouchers

The Board reviewed and discussed the February Vouchers. Director Ayde motioned to approve the vouchers as submitted. Director Thackham seconded the motion. Motion carried.

January Financial Statement
The Board reviewed and discussed the January Financial Statement.

Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.

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March 4, 2022

OLD BUSINESS

CID/KID Interlocal Agreement
The District is still waiting for the signed agreement from KID.

DNR Update
DNR stated they will need to research whether the sale of a portion of the parcel located by the clay pit would affect the value of the remaining land. Mr. Strifert has reached out to them but hasn’t received a response yet. The District will wait to have it appraised until they respond.

Owens Pit Interlocal Agreement

No new information to report.

NEW BUSINESS

Operations Report
Mr. Strifert reviewed shotcrete lining projects operations staff have been working on using the District’s new shotcrete machine. He is working on a plan to line approximately 2000 feet of canal each year when water is off. Mr. Strifert is working with Kennewick Irrigation District on a solution for the water issue at the Highland Drain. Mr. Strifert stated the District could benefit from purchasing a side-by-side for spraying areas that cannot be accessed with the spray truck. There are funds remaining in the vehicle and equipment budget to allow for the purchase and modifications that would need to be made to it. He estimated the cost to be less than $20,000.00. Director Ayde motioned to approve the purchase of a side-by-side and modifications. Director Dickenson seconded the motion. Motion carried.

Budget Amendment – Canal Lining
Mr. Strifert asked the Board for approval to add a line item to the budget, for projects previously approved to be taken out of reserves, in the amount of $246,000.00. This includes the Lateral #2 Liner extension to Bernath Road, the Main Canal Mile 1.94 Liner in West Richland, the shotcrete machine purchase and shotcrete projects being done this year with the new machine. Director Thackham motioned to add a line item to the budget for canal lining in the amount of $246,000.00. Director Ayde seconded the motion. Motion carried.

Purchasing Policy
Mr. Strifert requested the Board revise section B:2 of the Purchasing Policy to change the limit for requiring bids for contracts and purchases estimated to be between $10,000.00 and $50,000.00 to between $25,000.00 and $50,000.00. Director Ayde made the motion to change the limit to between $25,000.00 and $50,000.00. Director Thackham seconded the motion. Motion carried.

Joint Board Meeting Review
Director’s Shawver and Martin presented a review of the Joint Board Meeting held on February 11, 2022.

EXECUTIVE SESSION
President Shawver moved the meeting into Executive session at 10:49 a.m. for 16 minutes, to evaluate qualifications  for the attorney contract. The meeting was moved to open session at 11:05 a.m.

The District received two responses to the annual request for qualifications for the attorney contract. One from current attorney Jeff Sperline of Sperline Raekes Law. The second from Anna Franz of KenisonFranz. Director Ayde motioned to renew the District’s contract with Sperline Raekes Law for another year. Director Martin seconded the motion. Motion carried.

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March 4, 2022

DIRECTOR DISCUSSION
President Shawver asked the Board to review the new rate schedule draft in preparation for the workshop on March 11, 2022.

ADJOURNMENT
President Shawver adjourned the meeting at 11:30 a.m.

___________________________________                 ___________________________________
Vincent Shawver, President                                              Neil Martin, Vice President

___________________________________                 ___________________________________
Sherri Thackham, Director                                                 Dallas Ayde, Director

___________________________________
Marilyn Dickenson, Director

ATTEST:

___________________________________
Curt Strifert, Secretary/Manager