CALL TO ORDER

The special meeting of the Columbia Irrigation District Board of Directors was called to order by President Shawver at 1:00 pm.  Present at the meeting were:

Vincent Shawver, President Pat Loftus, Acting Manager
Neil Martin, Vice President Lila Freshment, Recorder
Dallas Ayde, Director  
Jim Gose, Director  
Sherri Thackham, Director  

Executive Session
President Shawver moved the meeting into executive session at 1:00 pm for 10 minutes to discuss a personnel issue.   He moved the meeting back into regular session at 1:08 pm.

Pat Loftus exited the meeting at 1:15.

Harassment Policy
Director Shawver proposed to amend the District’s Harassment Policy in the Employee Handbook by adding the following paragraph.

“It is the policy of Columbia Irrigation District that all employees have the right to bring forth a concern or any ethical issue including fraud, waste, abuse, safety, harassment or legal issues etc., through their chain of command, without fear of retaliation.  If the employee is not comfortable coming forward with a concern for fear of retaliation, they may bring it to the attention of any board member and remain anonymous.  The board member will then bring the matter to the attention of the rest of the Board.  Retaliation of any type will not be tolerated at Columbia Irrigation District.”

Director Martin motioned to amend the policy as proposed.  The motion was seconded by Director Thackham.  Motion approved.

District Bylaws
The Board reviewed and discussed a draft of Bylaws written in 2010 but never adopted.  The Bylaws will be rewritten to include the agreed upon changes and presented at the June 1st meeting for approval.

Board of Directors Policy
The Board reviewed and discussed the draft Board of Directors Policy.   The policy will be rewritten to include the agreed upon changes and presented at the June 1st meeting for approval.

ADJOURNMENT
President Shawver adjourned the meeting at 3:55 pm.