CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm.  Present at the meeting were:

Vincent Shawver, President Gary Weatherly, JUB Engineers
Neil Martin, Vice President Jeff Sperline, Sperline Raekes Law
Dallas Ayde, Director Clancy Flynn, Manager
Jim Gose, Director Bob Ingraham, Operations Foreman
Sherri Thackham, Director Lila Freshment, Recorder

Guests:  

See attached list.

APPROVAL OF AGENDA

An Executive Session was added to the agenda before the Adjournment.  The Lopez Permit Application was removed from New Business, and Canal Lining was added to Old Business.  Director Ayde motioned to approve the Agenda with the changes noted. Director Martin seconded the motion.  Motion carried.

PUBLIC COMMENT

Mr. Marvin Harshman, 710 S. Elm, requested approval to install his own gate on Elm Street at the entrance to the CID Right-of-Way for access to his garage.  He would like to change his access point from the Beech Street Gate originally approved by the Board.  Mr. Laurence Reed, 703 S Beech Street, stated the section of Beech Street that runs in front of his house is a private road and not accessible to the public, therefore Mr. Harshman will not be able to use that gate.  Director Thackham motioned to approve Mr. Harshman’s request to install a gate at Elm Street to CID’s specifications.  Director Ayde seconded the motion.  Motion carried.

Mr. Paul Knutzen of Knutzen Engineering and Mr. Brandon Potts from Kennewick School District approached the Board requesting approval to encroach on the District’s right-of-way on the Main Canal located at 202 S Dayton.  Director Thackham motioned to approve the Kennewick School District’s Encroachment Permit for emergency access on the Main Canal at mile post 21.5.  Director Martin seconded the motion.  Motion carried.

CONSENT AGENDA

Minutes of April 5th & April 19, 2019
Director Gose motioned to approve the minutes of April 5th and 19th.   Director Martin seconded the motion.  Motion carried.

April Vouchers

Voucher 01 Reimburse Revolving Fund $118,064.42
     

The Board reviewed and discussed the April Vouchers.  Director Ayde motioned to approve the vouchers as submitted.  The motion was seconded by Director Martin.  Motion carried.

March Financial Statement
The Board reviewed and discussed the March Financial Statement.  

Work Orders by Division
Director Ayde asked if there was any way to get water to patrons north of W. Grand Ronde on N. Lyle Street and N. Kent Place. Those patrons have no water access but are paying assessments to the District.  A discussion followed and Mr. Weatherly stated he will report back with information he has on the area.  The Board reviewed and discussed the work orders in their respective divisions.

OLD BUSINESS

Tapteal Settling Pond
There was nothing new to report.

Chandler Electrification
The CID/KID joint meeting was rescheduled for Friday, July 19, 2019.

ROW Update
Mr. Flynn said he submitted a request to Stratton Surveying to request a survey of the Parella property.  They will review the information and let Mr. Flynn know if they will have time to complete the survey.  They are involved with several projects at this time.

Mr. Flynn informed the Board of a short plat that was submitted to the District for approval in 2018.  Mr. O.J. Smith has requested approval to short plat one of his properties into two parcels.  The survey the District received showed the property line extending to the center of the canal.  Mr. Flynn informed the surveyor that according to documentation he obtained, the property line should start at the edge of the canal right-of-way.  The surveyor disagreed with his interpretation and Mr. Flynn forwarded him the documentation but has not received a response.  Mr. Flynn met with Mr. and Mrs. Smith to discuss the matter.  He explained he can only approve it if they present it to the Board and the Board directs him to do so.  He also attempted to reach the surveyor again but has not received a response.

Reservoir
No new information to report.

Recognition Policy Procedure
The Board reviewed and discussed changes to the draft procedure.  Director Thackham motioned to approve the Recognition Policy Procedure with the changes discussed.  The motion was seconded by Director Gose.  Voting to approve were President Shawver, Director Gose and Director Thackham.  Director’s Martin and Ayde opposed the motion.  Motion carried.

Fee Schedule
The discussion on the Fee Schedule was tabled until the next meeting.

Canal Lining

The discussion was tabled until the next meeting.

NEW BUSINESS

Draft Mission Statement

Mr. Flynn stated the District has a mission statement that is part of the By-Laws adopted last year.

Martinez Add Lands Petition

Mr. Flynn reviewed the Add Lands Petition for parcel number 1-2899-403-0000-004 owned by Mr. Samuel Martinez.  Director Ayde motioned to deny the Martinez Add Lands Petition.  The motion was seconded by Director Martin.  Motion carried.

Operations Report

The Operations Report was tabled until the next meeting.

EXECUTIVE SESSION

President Shawver moved the meeting into Executive Session at 3:12 pm for a period of fifteen minutes to discuss potential litigation.  The meeting was extended for five minutes at 3:25 pm.  President Shawver moved the meeting back into regular session at 3:30 pm.

Director Ayde motioned to approve the Right-of-Way Use Permit for Mr. Eliodoro Lopez, with the stipulations that there is no excavation; proper insurance is obtained, and the District be given access to the data from all wells at the time it is gathered.  Director Martin seconded the motion.  Motion carried.

DIRECTOR DISCUSSION

President Shawver requested the Recognition Procedure be added to the agenda for the next meeting to discuss retroactivity.

ADJOURNMENT
President Shawver adjourned the meeting at 3:32 pm.