CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm.  Present at the meeting were:

Vincent Shawver, President Gary Weatherly, Engineer
Neil Martin, Vice President Jeff Sperline, Attorney
Dallas Ayde, Director Pat Loftus, Acting Manager
Jim Gose, Director Lila Freshment, Recorder
Sherri Thackham, Director  

Guests: Matt Rasmussen and Darren Martin, Benton County Public Works, John Hansen, Agrium US 

PUBLIC COMMENT

Matt Rasmussen, Benton County Public Works Administrator, addressed the Board regarding the drainage issues at the fairgrounds.  Rasmussen told the Board they have done some grading along Yew Street in an effort to keep storm water on the County’s side of the road.  He also stated they have plans to put in a pond to collect the water on fairgrounds property near Fairview.  They will keep the District informed as it progresses.

CONSENT AGENDA

Minutes of April 6, 2018 and April 27, 2018
Director Gose motioned to approve the minutes of April 6, 2018 and April 27, 2018.  The motion was seconded by Director Ayde.  Motion approved.

April Vouchers

Voucher 01 Reimburse Revolving Fund $137,465.44
     

The Board reviewed and discussed the April Vouchers.  Director Thackham motioned to approve the vouchers as submitted.  Director Martin seconded the motion.  Motion approved.

March Financial Statement
The Board reviewed and discussed the March Financial Statement.

OLD BUSINESS

Open Manager Position
Director Shawver reported that Clancy Flynn has accepted the position of District Manager.  He has agreed to start by June 1, 2018 and will relocate to the Tri-Cities within six months.

Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.

NEW BUSINESS

Agrium Crossing Agreement
Gary Weatherly commented he has not received final drawings from Agrium’s engineer.  He recommended the Board approve the agreement contingent upon approval of the final drawings.  Director Martin motioned for approval of Pat Loftus to sign the agreement, contingent on approval of the final drawings.  Director Ayde seconded the motion.  Motion approved.

R-O-W License Agreements
Director Shawver recommended CID require those who enter into an Annual License Agreement to encroach on District right-of-way be required pay an annual fee of $100.00.  Director Martin motioned to set the annual license fee at $100.00.  Director Ayde seconded the motion.  Motion passed.

Edden Water Leak
Director Thackham brought forward a patron concern about a leak at the weir box on one of the Edden properties.  Pat asked that the patron contact the office to report it.  The office will generate a work order with the patron’s information and the exact location of the leak.  It will be sent to the Operations Staff and they will investigate.  Director Thackham asked about replacing weir boxes with valves for more control of water usage.  Pat stated it costs approximately $2,500.00 for each replacement.  At this time Operations Staff is replacing failing weir boxes as needed.

Operations Report
Gary Weatherly showed the Board a map of the area of 38th and Grant in West Richland.  The City was concerned about a possible canal leak causing water to seep into the basement of a home.  The map depicted areas of the canal lined with HDPE and where the District added clay, as well as an outline of the Benton Diking District.  The possibility of adding more clay to the canal in the winter was discussed.  Gary is unsure of the condition of the drainage ditches that lead down to the diking districts pump station.  If they haven’t been maintained, groundwater would not be able to drain properly.   President Shawver will report the findings to the City at the next meeting.

The City of West Richland and Benton County are working together to make improvements to 38th Avenue between Northlake Drive and Cherry Hills Subdivision.  The District has three road crossings in that area.  When the pipe was originally installed this was a private road and pipes were installed at the proper depth.  Pat informed the City that any changes to our pipe would be at their expense and meet our specifications.

Pat reported he spoke with a CID patron who claims the District dug up one of his property pins while trenching along his property 18 – 20 years ago.  The patron is asking the District to replace the pin.  A survey to replace the pin would cost approximately $500.00.  The Board denied the request.

President Shawver informed the Board of a request from a developer, for the District to move a pressurized line on Losino Avenue in LID #62.  Pat explained the pipe was installed more than ten years ago in a 33-foot right-of-way which surrounded each lot.  He informed the developer they would have to move the line at their expense and work would have to comply with CID specifications.

Executive Session
President Shawver moved the meeting into executive session at 2:40 pm for 20 minutes to discuss potential litigation.   He moved the meeting back into regular session at 3:00 pm.

ADJOURNMENT
President Shawver adjourned the meeting at 3:00 pm.