CALL TO ORDER
The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 p.m. Present at the meeting were:
|Vincent Shawver, President||Jeff Sperline, Sperline Raekes Law|
|Neil Martin, Vice President||Clancy Flynn, Manager|
|Dallas Ayde, Director||Bob Ingraham, Operations Foreman|
|Jim Gose, Director||Lila Freshment, Recorder|
|Sherri Thackham, Director|
APPROVAL OF AGENDA
The Executive Session was moved to after the Public Comment. Director Ayde motioned to approve the Agenda. Director Martin seconded the motion. Motion carried.
President Shawver moved the meeting into Executive Session at 1:02 p.m., for twenty-three minutes, to discuss potential litigation. President Shawver moved the meeting back into open session at 1:25 p.m. at which time Mr. Sperline left the meeting.
Minutes of October 11, 2019
Director Gose motioned to approve the minutes of October 11, 2019. The motion was seconded by Director Martin. Motion carried.
|Voucher 01||Reimburse Revolving Fund||$187,210.85|
|Voucher 03||Northwest Linings||51,295.05|
The Board reviewed and discussed the October Vouchers. Director Thackham motioned to approve the vouchers as submitted. The motion was seconded by Director Martin. Motion carried.
September Financial Statement
The Board reviewed and discussed the September Financial Statement. The District was under budget $234,000.00 for the 2018/2019 Fiscal Year. The excess will be transferred from Surplus to Reservoir Reserve.
Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.
No new information to report.
No new information to report.
Nothing new to report.
10-Year Capital Improvement Plan
Mr. Flynn provided the Board with a final draft. Director Thackham motioned to approve the Ten-Year Capital Improvement Plan, striking everything associated to page twenty-eight regarding the new office expenditure. Director Gose seconded the motion. Director’s Shawver, Ayde, Gose and Thackham approved. Director Martin opposed.
Bid Results-Automated Gates
Mr. Flynn reviewed the bid results for the automated gates. (copy attached) The lowest responsible bidder was Rubicon with a bid of $105,787.58 for three gates. Director Ayde motioned to accept Rubicon’s bid. The motion was seconded by Director Martin. Motion carried. Atch #1
Electronic Tracking Technology Policy
Director Ayde motioned to approve the Electronic Tracking Technology Policy. (copy attached) Director Thackham seconded the motion. Motion carried. Atch #2
City of Kennewick Snow Removal Proposal
Mr. Flynn stated the City of Kennewick has approached the District regarding an agreement to share equipment and/or employees in the event of severe winter weather such as last year. Mr. Flynn will contact the City regarding a draft proposal.
Board of Equalization
The Board of Equalization was set for Friday, December 20th at 1:00 p.m.
Mr. Flynn stated he has provided the Benton County Conservation District with a letter supporting their efforts to secure funding to purchase aquatic weed harvesting equipment. The final draft of the Historical Resources Survey required for our Automated Gate Grant has been submitted. Mr. Flynn stated the District should be ready for the Main Canal 1.13 Liner installation mid to late next week. Possible changes to voting for Director Elections was discussed. Mr. Flynn also informed the Board of work order, timecard and phone system changes.
Report on Meetings
President Shawver reported on the meeting with representatives from the Department of Ecology as well as the Yakima Joint Board meeting.
President Shawver stated staff will present a review of Budget Preparation at the November 15th meeting. The annual Safety Meeting will be held on December 20, 2019. Mr. Flynn will follow up with the County regarding the fairgrounds.
President Shawver adjourned the meeting at 3:15 p.m.