CALL TO ORDER
The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 p.m.  Present at the meeting were:

Vincent Shawver, President Jeff Sperline, Sperline Raekes Law
Neil Martin, Vice President Clancy Flynn, Manager
Dallas Ayde, Director Bob Ingraham, Operations Foreman
Jim Gose, Director Lila Freshment, Recorder
Sherri Thackham, Director

 

Guests:
None 

APPROVAL OF AGENDA
The Executive Session was moved to after the Public Comment. Director Ayde motioned to approve the Agenda. Director Martin seconded the motion.  Motion carried. 

PUBLIC COMMENT
None 

EXECUTIVE SESSION
President Shawver moved the meeting into Executive Session at 1:02 p.m., for twenty-three minutes, to discuss potential litigation.  President Shawver moved the meeting back into open session at 1:25 p.m. at which time Mr. Sperline left the meeting.

CONSENT AGENDA

Minutes of October 11, 2019
Director Gose motioned to approve the minutes of October 11, 2019. The motion was seconded by Director Martin. Motion carried.

October Vouchers

Voucher 01 Reimburse Revolving Fund $187,210.85
Voucher 02 SePro   102,352.94
Voucher 03 Northwest Linings     51,295.05
$340,858.84

The Board reviewed and discussed the October Vouchers.  Director Thackham motioned to approve the vouchers as submitted.  The motion was seconded by Director Martin.  Motion carried.

September Financial Statement
The Board reviewed and discussed the September Financial Statement. The District was under budget $234,000.00 for the 2018/2019 Fiscal Year.  The excess will be transferred from Surplus to Reservoir Reserve.

Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.

OLD BUSINESS

Chandler Electrification
No new information to report.

ROW Update
No new information to report.

Reservoir
Nothing new to report.

10-Year Capital Improvement Plan
Mr. Flynn provided the Board with a final draft. Director Thackham motioned to approve the Ten-Year Capital Improvement Plan, striking everything associated to page twenty-eight regarding the new office expenditure. Director Gose seconded the motion. Director’s Shawver, Ayde, Gose and Thackham approved. Director Martin opposed.

Bid Results-Automated Gates
Mr. Flynn reviewed the bid results for the automated gates. (copy attached) The lowest responsible bidder was Rubicon with a bid of $105,787.58 for three gates.  Director Ayde motioned to accept Rubicon’s bid. The motion was seconded by Director Martin. Motion carried.  Atch #1

Electronic Tracking Technology Policy
Director Ayde motioned to approve the Electronic Tracking Technology Policy. (copy attached) Director Thackham seconded the motion. Motion carried. Atch #2

City of Kennewick Snow Removal Proposal
Mr. Flynn stated the City of Kennewick has approached the District regarding an agreement to share equipment and/or employees in the event of severe winter weather such as last year. Mr. Flynn will contact the City regarding a draft proposal.

NEW BUSINESS

Board of Equalization
The Board of Equalization was set for Friday, December 20th at 1:00 p.m.

Operations Report
Mr. Flynn stated he has provided the Benton County Conservation District with a letter supporting their efforts to secure funding to purchase aquatic weed harvesting equipment. The final draft of the Historical Resources Survey required for our Automated Gate Grant has been submitted. Mr. Flynn stated the District should be ready for the Main Canal 1.13 Liner installation mid to late next week. Possible changes to voting for Director Elections was discussed. Mr. Flynn also informed the Board of work order, timecard and phone system changes. 

Report on Meetings
President Shawver reported on the meeting with representatives from the Department of Ecology as well as the Yakima Joint Board meeting.

DIRECTOR DISCUSSION
President Shawver stated staff will present a review of Budget Preparation at the November 15th meeting. The annual Safety Meeting will be held on December 20, 2019. Mr. Flynn will follow up with the County regarding the fairgrounds.

ADJOURNMENT
President Shawver adjourned the meeting at 3:15 p.m.