CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm.  Present at the meeting were:

Vincent Shawver, President Gary Weatherly, Engineer
Neil Martin, Vice President Clancy Flynn, Manager
Dallas Ayde, Director Pat Loftus, Operations Foreman
Jim Gose, Director Lila Freshment, Recorder
Sherri Thackham, Director  

Guests:  Chad Stewart; USBR, Dennis Sawby; Sawby Construction, Scott Revell; WSWRA, Sheila Thackham.

APPROVAL OF AGENDA

Director Thackham motioned to approve the November 2, 2018 Agenda with the addition of Mr. Stewart and Mr. Revell.  The motion was seconded by Director Martin.  Motion passed.

LID #64 HEARING
President Shawver asked to hear any objections to the formation of Local Improvement District #64.  There being no objections, Director Ayde motioned to approve Resolution #2018-6 to form LID #64.  The motion was seconded by Director Martin.  Directors Shawver, Ayde, Martin and Gose approved.  Director Thackham abstained.  Motion passed.

PUBLIC COMMENT
None.

CHAD STEWART-USBR
Mr. Stewart reviewed the status of current projects potentially effecting the Yakima River, including the electrification of KID’s Chandler Pumping Plant and answered questions from the Board.

CONSENT AGENDAMinutes of October 5, 2018 and October 29, 2018
Director Gose motioned to approve the minutes of October 5th and 29th, 2018.  Director Martin seconded the motion.  Motion approved.

October Vouchers

Voucher 01 Reimburse Revolving Fund $179,256.66
     

The Board reviewed and discussed the October Vouchers.  Director Gose motioned to approve the vouchers as submitted.  The motion was seconded by Director Thackham.  Motion approved.

September Financial Statement
The Board reviewed and discussed the September Financial Statement.  Mr. Flynn stated the District was under budget $174,876.00 for the 2017/2018 Fiscal Year.  The excess will be transferred in two installments to the Reservoir Fund.  The first installment of $74,000.00 will be transferred now and the second will be transferred after the first half of the 2019 assessments are collected.

OLD BUSINESS

Tapteal Settling Pond
Mr. Flynn stated that he and the District’s Attorney, Mr. Sperline will be meeting to draft a letter to Tapteal Properties regarding working together on a solution for the storm drainage issue.

Chandler Electrification
Mr. Flynn noted that Chad Stewart had covered this topic in his review.

ROW Update

Mr. Flynn informed the Board of a patron with a right-of-way discrepancy in Division 4.  The Board discussed how much right-of way is needed for maintenance and construction.

Surplus List

Mr. Flynn reported that all items on the Surplus List have been delivered to sellers.

Reservoir
Mr. Flynn stated he will apply for a grant in the next grant fiscal year cycle.  The District will need to wait about a year to see if we receive a grant before the “Dam Safety Permit” process is completed.

Reservoir Land & Traveling Screen
Mr. Flynn updated the Board on recuperation of expenses for the reservoir land and traveling screen.  In 2015 the Board voted to increase the Surplus Assessment in order to reimburse the funds.  At the end of this fiscal year the money will be fully recouped.

Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.

NEW BUSINESS

LID’s 10 and 31 Parcels to Add
Mr. Flynn reported the discovery of two parcels in LID #31, included in the boundary and receiving water from the LID, but during a seg of the parent parcel were not coded to receive the LID Maintenance Fee.  In 2008, two parcels were hooked up to LID #10 by the District but are not being charged the LID Maintenance Fee.  Director Ayde motioned to add parcel #1580-201-2358-002 and 1580-201-1751-001 to LID #31 and parcel #0680-301-0501-001 and 0680-302-0001-009 to LID #10.  The motion was seconded by Director Martin.  Motion approved.

Board of Equalization

Director Ayde motioned to set The Board of Equalization date for Friday, December 7, 2018 at 1:00 pm prior to the regular monthly Board Meeting.  Director Thackham seconded the motion.  Motion passed.  Mr. Flynn stated the Assessment Roll has been prepared and is available for review at the District Office.

Operations Report.

Mr. Flynn reported there is a 75% chance for El Nino this winter.  Mr. Flynn stated he attended an MRSC on-line meeting about grant funding.  He will be working with Mr. Weatherly to put together a capital improvement plan.  Mr. Flynn reviewed upcoming meetings with the Board.  Director’s Shawver, Martin and Thackham stated they will be attending the WSWRA annual conference.

Mr. Flynn updated the Board on the progress of the Duportail Bridge.  The flume is in the process of being removed at this time.  He also gave an update on the status of the Hitchcock Drum Screen.

President Shawver asked that Employee Review Forms be provided to the Board and reminded the Board of Mr. Flynn’s upcoming six month review due in December.

The Board was given information from the State Auditor’s Office on the cost of an annual audit versus every two years.  Director Martin motioned the District move to an audit cycle of every two years.  Director Gose seconded the motion.  Motion passed.

Scott Revel – WSWRA

Mr. Revel addressed the Board about The Washington State Water Resources Association (WSWRA).

The Board discussed the benefit of being a member.  Director Martin motioned the District become a member of WSWRA.  Director Thackham seconded the motion.  Director’s Shawver, Martin and Ayde voted to approve the motion.  Director’s Gose and Thackham opposed.  Motion passed.

DIRECTOR DISCUSSION

Director Gose suggested the District prepare a long-range plan for canal improvement.  Mr. Flynn stated he has been speaking with Mr. Weatherly regarding putting together a Capital Improvement Plan.

Executive Session

President Shawver moved the meeting into Executive Session at 3:37 pm for thirty minutes to discuss the Union Contract, potential litigation and potential sale of land.  At 4:07 pm, President Shawver extended the session for 15 minutes.  The meeting was moved back into Open Session at 4:20 pm.

Director Thackham motioned for Mr. Flynn, when corresponding to a patron by email, to send a copy of the email to the Director of the division the patron is in.  Director Martin seconded the motion.  Motion passed.

Due to a conflict with the Annual WSWRA Conference regular monthly Board Meeting and Board of Equalization dates were changed.  Director Thackham motioned to change the December 7th meeting to Friday, November 30, 2018.  The motion was seconded by Director Ayde.  Motion approved.  Director Ayde motioned to change the Board of Equalization Meeting from December 7th to November 30, 2018.  Director Martin seconded the motion.  Motion approved.

ADJOURNMENT
President Shawver adjourned the meeting at 4:27 pm.