The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 p.m. Due to COVID-19 restrictions the public was invited to attend remotely.  Present at the meeting were:

Vincent Shawver, President Jeff Sperline, Sperline Raekes Law
Neil Martin, Vice President Clancy Flynn, Manager
Dallas Ayde, Director Bob Ingraham, Operations Lead
Jim Gose, Director Lila Freshment, Recorder
Sherri Thackham, Director

Guests: None


Director Martin motioned to approve the agenda as submitted. Director Ayde seconded the motion. Motion carried.



Minutes of October 16, 2020
Director Thackham motioned to approve the minutes of October 16, 2020 as submitted. Director Ayde seconded the motion. Motion carried.

October Vouchers

Voucher 01 Reimburse Revolving Fund $239,194.85
Voucher 02 SePro Corporation $107,947.32
Voucher 03 Wilbur Ellis $ 26,300.64

The Board reviewed and discussed the October Vouchers. Director Thackham motioned to approve the vouchers as submitted. The motion was seconded by Director Martin. Motion carried.

September Financial Statement
The Board reviewed and discussed the September Financial Statement.

Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.

2020/2021 Budget Revision-Tree Removal
Mr. Flynn reviewed a revised 2020/2021 Budget. A line item was added for ROW Tree removal in the amount of $9,500.00. He explained the figure includes tree removal and survey costs. Mr. Flynn also revised Capital Expenditure lines items for Lateral #2, 2.10 and 2.26 liner which was adjusted to reflect increase cost of concrete liner. The adjustment to these line items were funded by reducing the line item for Capital Expenditures Road Widening expense. Director Thackham motioned to approve the changes for line items 38, 62 and 63. Director Martin seconded the motion. Motion carried.

Resolution 2020-8
Mr. Flynn reviewed the resolution with the Board. Director Thackham motioned to approve Resolution 2020-8. (copy attached) Resolution 2020-8 Director Ayde seconded the motion. Motion carried.

McGill Irrigation Service Application
Mr. Flynn reviewed Mr. McGill’s application for new service to parcel #1-1680-300-0001-000 located south of E. Perkins Rd and east of S. 2047 PRSE. Director Thackham motioned to approve the Permit 2020-01 for new service contingent upon up-sizing of pipeline, easements, sediment flushing, and LID formation. The motion was seconded by Director Ayde. Motion carried.


Discussion on ROW Permit Transferals to Family Members
The Board discussed whether to allow right-of-way permits to be transferrable. It was decided that requests would be handled on a case-by-case basis.

ROW – 1918 Deed
The Board discussed the 1918 Canal Deed. No action was taken.

Chiawana Orchards/DNR – Schedule Workshop
The Board scheduled a meeting for Friday, November 13, 2020 for further discussion of the Chiawana Orchards/DNR property.


Operations Report
Mr. Flynn gave the water report. Winter and spring predictions are below normal temperatures with above normal precipitation. He stated the low bid received for the Lateral 2, 2.1-mile liner material was $17,000.28. The District has submitted registrations for the WSWRA virtual conference. The Columbia River Treaty will begin an eleventh round of negotiations hosted in the United States after the election. No date has been set at this time. Mr. Flynn stated end of season flushing of District systems is complete and Operations Staff have begun preparing for the liner installation on Lateral 2. The tree removal near the Werner property is scheduled for December 10th and 11th. Surplus equipment is scheduled to be auctioned this weekend at Booker Auction.

Concrete Liner Bid Selection
Mr. Flynn reviewed results of the Concrete Liner Bid. The District received two bids. Columbia Pumping submitted a bid for $98,078.83. Ray Poland & Sons submitted a bid of $148,350.00. Director Martin motioned to award the contract to Columbia Pumping. Director Thackham seconded the motion. Motion carried.

Report on Joint Board Meeting
President Shawver reported on the Joint Board Meeting. The Bureau of Reclamation is releasing water from the Cle Elum Reservoir due to high precipitation forecasts. The Cle Elum reservoir conduit is being re-sleaved. The Bateman Island study by the Army Corp of Engineers in nearing completion and findings should be released by the end of 2021. If the findings call for the removal of the causeway, construction is expected to be completed by 2025. The Irrigation district elections issue may resurface again in the upcoming session. The Joint Board has agreed to contribute $500.00 per month to assist in funding for a new Yakima Integrated Plan outreach website.

Director Discussion
Director Discussion was postponed to the next meeting.

President Shawver adjourned the meeting at 3:32 p.m.