CALL TO ORDER
President Shawver called the meeting to order at 1:00 p.m. Present at the meeting were:
|Vincent Shawver, President||Gary Weatherly, JUB Engineers|
|Neil Martin, Vice President||Jeff Sperline, Sperline Raekes Law|
|Dallas Ayde, Director||Curt Strifert, General Foreman|
|Sherri Thackham, Director||Lila Freshment, Recorder|
|Marilyn Dickenson, Director|
APPROVAL OF AGENDA
President Shawver added a discussion about the annual safety meeting to Old Business. Director Martin motioned to approve the agenda as amended, and Director Thackham seconded the motion. Motion carried.
SECRETARY OF THE BOARD APPOINTMENT
Director Ayde motioned to appoint Curt Strifert as Secretary of the Board. Director Thackham seconded the motion. Motion carried. Mr. Strifert took the Oath of Office.
DIVISION #4 DIRECTOR POSITION
Marilyn Dickenson was appointed Director of Division #4 by the Benton County Commissioners office. Director Dickenson took the Oath of Office.
PRESENTATION – Kris Polly
Kris Polly, Editor-in-Chief of Irrigation Leader Magazine, and president of Water Strategies LLC joined the meeting via Zoom at 1:00 pm. He gave a presentation on their services. Mr. Polly will draft a proposal for the District’s review.
Minutes of September 3, 2021
Director Thackham motioned to approve the minutes of September 3, 2021. Director Martin seconded the motion. Motion carried.
|Voucher 01||Reimburse Revolving Fund||$146,374.65|
The Board reviewed and discussed the September Vouchers. Director Thackham motioned to approve the vouchers as submitted. The motion was seconded by Director Martin. Motion carried.
August Financial Statement
The Board reviewed and discussed the August Financial Statement.
Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.
CID/KID Interlocal Agreement
Mr. Sperline reported that he is working with KID’s attorney on the final draft. Once completed he will forward it to Mr. Strifert for review at the next meeting.
Board Canal Tour
The Board Canal Tour is scheduled for November 18, at 8:00 a.m.
The Board will revisit setting a date for the annual safety meeting and holiday luncheon at a later meeting. There is a safety meeting scheduled for office and operations staff for October 18, 2021, at 1:00 pm. Mr. Strifert was given permission by the Board to provide lunch at the meeting.
Operations Staff will not be taking District trucks home after water season ends. Mr. Strifert recommended that Maintenance Staff continue to be allowed to take District trucks home during the off-season so they can respond quickly to any emergency calls. Attorney Sperline recommended employees who take a District vehicle home, provide the District with proof of Liability Insurance on their personal policy. Mr. Strifert will submit a draft to Mr. Sperline for his review, in order to add it to the Employee Handbook.
Mr. Strifert informed the Board that Mr. Ostby has withdrawn his request for the District install a flush on his property. He was able to adjust his private system to allow him to flush it himself.
Mr. Strifert reviewed the costs for additional automated gates which could be paid for from the Capital Improvement Fund. The Notice to Proceed for the Laterals Automation Grant will not be received in time to install them this year. This included gates for Section 7, the end of Lateral 2, Cox Spillway and Sands Spillway. They will be installed next year.
Mr. Strifert has contacted a couple of companies for estimates on an automated trash rack at the Headworks.
Lateral #2, 2.26 Membrane Liner
Bids received for the Membrane Liner were as follows:
CFR Linings $33,148.00
Western Liner $24,857.70
Intertape Polymer – Bid documents were not included.
Director Ayde motioned to accept the bid from Western Liner of $24,857.70 and Director Thackham seconded the motion. Motion carried.
Grant Refund & Purchasing Policy Revision
The District was notified by the Bureau of Reclamation that the District had not provided them with Policies and Procedures for contractor management. Our agreement with them stated that these would be prepared and implemented prior to drawing down funds. Mr. Strifert revised Policy and Procedure 5.1 to include this and provided the Bureau with a draft which they agreed was sufficient. Director Thackham motioned to approve the revision to Purchasing Policy 5.1. The motion was seconded by Director Dickenson. Motion carried. Director Thackham motioned to approve the Purchasing Procedure for Policy 5.1 as revised. Director Dickenson seconded the motion. Motion carried.
Joint Board Meeting Review
President Shawver and Director Martin reported on the Joint Board Meeting.
President Shawver moved the meeting into Executive session at 3:49 p.m. for thirty minutes, to discuss specific personnel issues and a status update on pending litigation. The meeting was moved back into open session at 4:19 p.m. No action was taken.
President Shawver stated the Board needs to discuss whether there must be an election held for Division #4 this year. The annual review of the Board will be on the agenda for the next meeting. Director Martin asked for an update on the KSD School District Ball Field to be discussed at the next meeting.
President Shawver adjourned the meeting at 4:26 p.m.