CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 p.m.  Present at the meeting were:

Vincent Shawver, President Gary Weatherly, JUB Engineers
Neil Martin, Vice President Jeff Sperline, Sperline Raekes Law
Dallas Ayde, Director Clancy Flynn, Manager
Jim Gose, Director Bob Ingraham, Operations Foreman
Sherri Thackham, Director Lila Freshment, Recorder

Guests: None

APPROVAL OF AGENDA

Director Gose motioned to approve the Agenda as submitted. Director Martin seconded the motion.  Motion carried.

PUBLIC COMMENT

None

CONSENT AGENDA

Minutes of September 20, 2019
Director Thackham motioned to approve the minutes of September 20, 2019. The motion was seconded by Director Ayde.  Motion carried.

September Vouchers

Voucher 01 Reimburse Revolving Fund $246,081.48
Voucher 02 Enduris $88,963.00
__________
$335,044.48

The Board reviewed and discussed the September Vouchers.  Director Thackham motioned to approve the vouchers as submitted.  The motion was seconded by Director Gose.  Motion carried.

August Financial Statement
The Board reviewed and discussed the August Financial Statement.  

Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.

OLD BUSINESS

Tapteal Settling Pond
To be discussed in Executive Session.

Chandler Electrification
No new information to report.

ROW Update
Mr. Flynn reviewed right-of-way information included in a recent survey document for the Panorama Vista Subdivision.

Reservoir
Mr. Flynn informed the Board, revisions were not able to be made in time to apply for the Bureau Grant this year. He will submit it next year, which will fit better into the new Capital Improvement Plan. The deadline is September 30, 2020.

10-Year Capital Improvement Plan
Mr. Flynn submitted and reviewed a revised Capital Improvement Plan.

Comp-Time Policy
Mr. Flynn presented a Draft Non-Exempt Comp-Time Policy to the Board.  Director Ayde motioned to approve the Non-Exempt Compensatory Time Employee Handbook and Union Addendum Policy.  Director Thackham seconded the motion.  Motion carried.

NEW BUSINESS

Operations Report

Mr. Flynn stated the District will be turning water off October 15, 2019.  He reported on telephone system and internet changes that will be taking place.  Mr. Flynn reported on upcoming meetings.  The District is meeting with Tom Tebb and Sage Park from the Department of Ecology on October 24th.  The Joint Board meeting is on October 25th.  The WSWRA Annual Conference will be held December 4th through the 6th.  Reservations will be made for Mr. Flynn and Directors Shawver, Martin and Thackham.  The Board rescheduled the monthly Board Meeting to be held December 6th to Wednesday, December 4th at 9:00 a.m. Directors Martin and Gose reported on the Joint Board Meeting held on September 19, 2019

DIRECTOR DISCUSSION

The Board agreed to reschedule the October 18th Board Meeting to October 11th at 1:00 p.m.  President Shawver reviewed an email from MRSC regarding how the Open Public Meetings act affects a quorum of Board Members attending meetings other than District Board Meetings.  The Board agreed that no District Business is discussed whenever a quorum is present.

Mr. Weatherly exited the meeting at 2:54 p.m.

EXECUTIVE SESSION

President Shawver moved the meeting into Executive Session at 2:55 p.m., for thirty-five minutes, to discuss potential litigation and a personnel issue.  The meeting was extended for ten minutes at 3:30 p.m. President Shawver moved the meeting back into open session at 3:40 p.m.  Director Ayde motioned to inform Mr. Eliodoro Lopez, his attorney and White Shield Inc. that CID must receive all data gathered by October 11, 2019 at 12:00 p.m., or remove all equipment by October 16, 2019.  The motion was seconded by Director Martin.  Director’s Shawver, Martin, Gose and Ayde were in favor.  Director Thackham abstained.

ADJOURNMENT
President Shawver adjourned the meeting at 3:41 p.m.