CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm.  Present at the meeting were:

Vincent Shawver, President Jeff Sperline, Attorney
Neil Martin, Vice President Clancy Flynn, Manager
Dallas Ayde, Director Pat Loftus, Operations Foreman
Jim Gose, Director Lila Freshment, Recorder
Sherri Thackham, Director  

Guests:  Sheila Thackham, Jeremy White

APPROVAL OF AGENDA

Director Gose asked that a “Director Discussion Heading” be added to the current and future agendas.  It was decided to add it before adjourning each meeting and limit it to ten minutes total discussion time.  Director Thackham motioned to approve the October 5, 2018 Agenda as amended.  The motion was seconded by Director Ayde.  Motion passed.

PUBLIC COMMENT
Mr. White addressed the Board seeking permission to encroach onto the District’s easement at 1411 Mazzard Avenue, to build an eight-foot block retaining wall.  Director Martin motioned to approve the encroachment and allow Mr. Flynn to revise to CID’s Easement Agreement.  The motion was seconded by Director Ayde.  The motion was approved.

CONSENT AGENDA

Minutes of September 7, 2018 and September 21, 2018
Director Gose motioned to approve the minutes of September 7th and 21st, 2018.  Director Ayde seconded the motion.  Motion approved.

September Vouchers

Voucher 01 Reimburse Revolving Fund $149,848.74
Voucher 02 Enduris Washington  $ 91,547.00
Voucher 03 SePro Corporation $117,119.17
    $358,514.91
     

The Board reviewed and discussed the September Vouchers.  Director Thackham motioned to approve the vouchers as submitted.  The motion was seconded by Director Gose.  Motion approved.

September Financial Statement
The Board reviewed and discussed the September Financial Statement.  Mr. Flynn will report the amount available to transfer to the Reservoir Fund at the November 2nd meeting.

OLD BUSINESS

Tapteal Settling Pond

Mr. Flynn reported according to the documentation obtained by the District, Tapteal LLC has some if not all control of the easement and drain.  The next step is to attempt to contact them and work together towards a resolution.  Director Thackham inquired about the status of the Fairgrounds storm drainage issue.  Mr. Flynn stated the work has not been done yet and he will get in touch with the County.

Chandler Electrification

Mr. Flynn updated the Board on KID’s proposed electrification of Chandler Pumping Station.

ROW Update

Mr. Flynn gave an update on the progress of cleaning up the District’s rights-of-way.  He also stated he received some maps from the County which he is in the process of reviewing.

Review Approved Budget

The Board reviewed the approved 2018/2019 Budget.  Director Martin motioned to increase assessments by $14.32 for the first acre rate and $4.00 for additional acreage.  Director Ayde seconded the motion.  Those in favor were Director Martin, Ayde, Gose and Shawver.  Director Thackham opposed.  Motion passed.

Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.

NEW BUSINESS

Review Special Meeting Procedure

President Shawver reviewed the procedure for special meetings.  The Board noted the District’s By-Law’s needed to be changed to match the RCW.

Board Sub-Committee Discussion

The Board discussed the option of creating sub-committees and decided against it.

Operations Report.

Mr. Flynn presented an LID Petition to the Board for Panorama Vista Subdivision.  The subdivision is off Orchard Street in West Richland.  Director Ayde motioned to accept the petition.  Director Martin seconded the motion.  Those in favor were Director’s Shawver, Ayde, Martin and Gose.  Director Thackham opposed.  Motion passed.  Director Ayde motioned to set the hearing date for November 2, 2018.  It was seconded by Director Martin.  Motion passed.

Mr. Flynn gave the water report.  He updated the Board on the RV rental space.  He also went over the new employee review forms and incentive rubric.  Mr. Flynn reported on his findings after looking into Mr. Ginder’s assertion that he’s not getting enough water.  Director Thackham asked if the District could clean off patron’s leads at the end of the ditch.  A screen box was suggested.  Screen boxes are brushed off daily.  Mr. Flynn stated email addresses have been set up for the Board.

Mr. Flynn reported on upcoming meetings.  President Shawver and Director Martin reported on the Yakima River Basin Water Enhancement Project (YRBWEP) Workgroup Meeting they attended along with Mr. Flynn.

Mr. Flynn presented the Board with a resolution to surplus equipment.  Director Thackham motioned to approve Resolution 2018-5.  Director Gose seconded the motion.  Motion approved.

Executive Session

President Shawver moved the meeting into Executive Session at 3:44 pm for twenty minutes to discuss possible litigation.  At 4:23 pm, President Shawver extended the session for four minutes.  The meeting was moved back into Open Session at 4:31 pm.

Director Thackham motioned to adjust office staff wages to cover the increase in the employee portion of the monthly insurance premium.  Director Martin seconded the motion.  Motion passed.

Director Discussion
The Board addressed office employee evaluations.  Mr. Flynn informed the Board the evaluations have been completed.  President Shawver reminded the Board, Mr. Flynn’s probationary period will end in December and an evaluation should be conducted.

ADJOURNMENT
President Shawver adjourned the meeting at 4:36 pm.