CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm.  Present at the meeting were:

Vincent Shawver, President Clancy Flynn, Manager
Neil Martin, Vice President Bob Ingraham, Operations Foreman
Dallas Ayde, Director Lila Freshment, Recorder
Jim Gose, Director
Sherri Thackham, Director


Guests: None

APPROVAL OF AGENDA

Director Ayde motioned to approve the Agenda as submitted. Director Martin seconded the motion.  Motion carried. 

PUBLIC COMMENT

None

OLD BUSINESS

Minutes of September 6 and 16, 2019
The Board reviewed the Draft Minutes for September 6, 2019.  Director Thackham motioned to approve the September 6, 2019 minutes as submitted. Director Martin seconded the motion.  Motion Carried. The Board reviewed the Draft Minutes of September 16, 2019.   Director Martin noted the date on the Draft Minutes was September 13, instead of the 16th.  Director Thackham motioned to approve the September 16, 2019 minutes with the change noted.  Director Martin seconded the motion.  Motion Carried.

2019-2020 Budget
Mr. Flynn presented and reviewed three options for the 2019-2020 Budget. (copy attached)

Option #       First Acre O&M Rate Increase
     A                                        1.0%
B                                        1.5%
C                                        2.0%

Director Martin motioned to accept the Option “3” revision to the 2019-2020 Budget.  Director Ayde seconded the motion.  Motion carried.

Bid Results – Crane Truck
Mr. Flynn reviewed the results of the sealed bid. (copy attached) The District received bids from three companies.  Western Motor Group was the low bidder at $46,269.00 excluding sales tax. The truck has been purchased and shipping arrangements are in process.

Bid Results – Main Canal 1.13 Lining
Mr. Flynn reviewed the results of the sealed bid. (copy attached)  Three bids were received.  Northwest Linings & Geotextile Products was the lowest responsible bidder at $73,107.46.  Director Martin motioned to accept the Northwest Lining Bid. Director Ayde seconded the motion.  Motion carried.

NEW BUSINESS

Board of Directors Annual Review

The Board conducted their annual evaluation.

Webinar – Effective Communication & Conflict Resolution Skills

The webinar was postponed until the Board Meeting of Friday, October 18, 2019.

DIRECTOR DISCUSSION

President Shawver reported on the Integrated Plan Meeting he attended with Mr. Flynn on Thursday, September 19, 2019.  He also reminded the Board of upcoming policy review.  The Board is required to review District Policies every two years.  Director Thackham noted the December 6th meeting may need to be rescheduled due to a conflict with the WSWRA Annual Conference.  President Shawver stated there is a meeting of the Joint Board Friday, September 27th.  The Board revisited the incident discussed at the September 16th meeting regarding a contractor working for BSNF damaging a shallow CID line.  Mr. Flynn reported he had received a bill from the City of Kennewick for change orders billed to them from the contractor for the Entiat to Canal Water Line Project, due to an incorrect line location.  President Shawver asked if there should be a procedure in place.  Mr. Flynn will discuss the possibility of developing a procedure for locates with Mr. Ingraham.

ADJOURNMENT
President Shawver adjourned the meeting at 2:46 pm.