CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 p.m. Due to COVID-19 restrictions the public was invited to attend remotely.  Present at the meeting were:

Vincent Shawver, President Jeff Sperline, Sperline Raekes Law
Neil Martin, Vice President Clancy Flynn, Manager
Dallas Ayde, Director Lila Freshment, Recorder
Jim Gose, Director  
Sherri Thackham, Director  

Guests:
None

APPROVAL OF AGENDA

Director Martin motioned to approve the agenda as submitted. Director Ayde seconded the motion. Motion carried.

PUBLIC COMMENT

None

CONSENT AGENDA

Minutes of August 21, 2020
Director Thackham motioned to approve the minutes of August 21, 2020 as submitted. Director Ayde seconded the motion. Motion carried.

August Vouchers

Voucher 01 Reimburse Revolving Fund $175,430.58
Voucher 02 Enduris     96,205.00
    $271,635.58

The Board reviewed and discussed the August Vouchers. Mr. Flynn informed the Board that Enduris has changed their payment policy. The District has been allowed to pay the premium in October each year, even though it was due in September, to avoid two expenditures in the same budget year. The District has been submitting payments this way since changing from GAAP to Cash Basis Accounting. The payment can no longer be delayed without a penalty. After discussion, the Board decided to pay it in September. Director Thackham motioned to approve the vouchers as submitted. The motion was seconded by Director Ayde. Motion carried.

July Financial Statement
The Board reviewed and discussed the July Financial Statement.

Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.

Long Term Permit – LS Networks
Mr. Flynn reviewed the crossing permit submitted by LS Networks. Permit(copy attached) Director Ayde motioned to approve the permit for LS Networks. Director Thackham seconded the motion. Motion carried.

2020 – 2021 Budget Corrections
Mr. Flynn reviewed the proposed changes to the 2020/2021 Budget. Mr. Flynn proposed an increase of $1,670.00 to Administrative Salaries to increase the Office Managers salary ten cents per hour above the Union Maintenance Position. Other corrections to the budget are to lines 24, 26 and 28 due to a formula error in Excel. He proposed to transfer $3,321.00 from line 66, Canal Repair, to cover the increase to those line items. Director Ayde motioned to an increase in the Office Manager’s salary of 2 percent over the previously approved 3.5 percent increase. Director Thackham seconded the motion. Director’s Shawver and Ayde voted to approve and Director’s Martin, Gose and Thackham voted against the motion. Motion failed. Director Ayde motioned to an increase in the Office Manager’s salary of 1 percent over the previously approved 3.5 percent increase. Director Thackham seconded the motion. Director’s Shawver and Ayde voted to approve and Director’s Martin, Gose and Thackham voted against the motion. Motion failed. Director Thackham motioned to approve the changes to line 24 for payroll taxes, 26 for State Retirement and 28 for Deferred Compensation of the 2020/2021 budget. Director Martin seconded the motion. Motion carried.

OLD BUSINESS

Dave Parella – Right-of-Way Update
Mr. Flynn stated he notified Mr. Parella of the Board’s desire for him to apply for a permit for encroachment onto the District’s right-of-way. Mr. Parella still does not want a permit. Mr. Flynn reported to the Board that he recommended Mr. Parrella attend a Board meeting to address the Board personally.

Paul Werner – Update
The Board discussed the issue of trees on the District’s right-of-way. Mr. Flynn stated, according to the surveyor, all but approximately three of the trees appear to be on the right-of-way. The Board discussed the question of right-of-way ownership. President Shawver asserted the District does not plant trees and property owners have benefited from them in the past. After further discussion, the Board directed Mr. Flynn to contact an arborist to evaluate the condition of the trees.

NEW BUSINESS

Operations Report
Mr. Flynn stated the RV space lease agreement between the District and Mr. Ingraham is due for renewal. Director Thackham motioned to renew the lease at $200.00 per month. Director Gose seconded the motion. Motion carried.

Annual Board of Director’s Tour
The Board scheduled the annual canal tour for September 18th at 8:00 am. Director’s Shawver and Gose will attend.

Annual Board of Director’s Review
The Board conducted their annual evaluation.

Report on Joint Board Meeting
President Shawver stated Chad Stewart reported the Bureau of Reclamation is planning to start more in-person work but most employees are still working virtually. A tour of the shop where the fish screens are built will take place on September 14th. Mark Limbaugh reported Congress will probably not pass a budget until January.

ADJOURNMENT
President Shawver adjourned the meeting at 3:35 p.m.