The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm.  Present at the meeting were:

Vincent Shawver, President Clancy Flynn, Manager
Neil Martin, Vice President Bob Ingraham, Operations Foreman
Dallas Ayde, Director Lila Freshment, Recorder
Jim Gose, Director
Sherri Thackham, Director


Guests: None 


Director Ayde motioned to approve the Agenda as submitted. Director Martin seconded the motion.  Motion carried.




Minutes of August 16, 2019
Director Gose motioned to approve the minutes of August 16, 2019. The motion was seconded by Director Ayde.  Motion carried.

August Vouchers

Voucher 01 Reimburse Revolving Fund $170,377.48

The Board reviewed and discussed the August Vouchers.  Director Thackham motioned to approve the vouchers as submitted.  The motion was seconded by Director Martin.  Motion carried.

July Financial Statement
The Board reviewed and discussed the July Financial Statement.  

Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.


Tapteal Settling Pond
Jeff Sperline is scheduled to meet with the attorney for Tapteal II.  Mr. Flynn will follow up with Mr. Sperline.

Chandler Electrification
The Board discussed the KID article regarding electrification that was published in the Tri-City Herald, April 15, 2019.

ROW Update
There was no new information to report.

There was no new information to report

10-Year Capital Improvement Plan
Mr. Flynn gave each Board Member a draft copy of the 10-Year Capital Improvement Plan.  He encouraged the Board to review it and provide any feedback they may have.

2019-2020 Draft Budget
Mr. Flynn gave the Board a revised Preliminary Budget.  The budget includes a line item increase of $13,000.00 to the amount budgeted for a crane truck. After further research it was discovered the original amount of $40,000.00 would be insufficient to purchase a truck that would meet the District’s needs. Director Thackham motioned to solicit sealed bids on the crane truck.  The motion was seconded by Director Ayde.  Motion carried.  Director Ayde motioned for a two-percent increase to the budget as written. Directors Shawver, Ayde and Martin approved.  Directors Gose and Thackham opposed.  Motion carried.


Operations Report

Mr. Flynn reported the District was awarded the Small-Scale Water Efficiency Grant to line Lateral #2 by the Escalator.  The project cost is $147,000.00 and the Bureau’s portion is $73,500.00.  Mr. Harvey has finished the Cultural Resources Review for the Automated Gates Grant.  After submission, the grant can be closed out and work can proceed.  Mr. Flynn stated Director positions for Division’s #2 and #3 are up for election this year. Petitions of Candidacy must be submitted at the District Office by Monday, November 4, 2019.  He reported that tablets have been ordered for field crew in order to start migration to digital work orders and time sheets.

Comp Time

The Board discussed offering comp-time to non-exempt employees on a limited basis.  Mr. Flynn will research the legality and prepare a draft policy if comp-time is allowed.

President Shawver reported on the Joint Board Meeting he attended with Director Gose and Mr. Flynn.  The Integrated Plan Workgroup meeting is scheduled for September 19, 2019.  Director Gose expressed concern about the moss build-up in the canal.  Mr. Flynn stated that because of the snow in the spring CID was unable to apply sterilant in some areas.  

President Shawver adjourned the meeting at 2:55 pm.