CALL TO ORDER

The Board meeting of the Columbia Irrigation District was called to order by President Shawver at 1:00 pm.  Present at the meeting were:

Vincent Shawver, President Clancy Flynn, Manager
Neil Martin, Vice President Lila Freshment, Recorder
Dallas Ayde, Director  
Jim Gose, Director  
Sherri Thackham, Director  

Guests:  Don Jensen, Sheila Thackham, Ron Ginder, Stan King.

PUBLIC COMMENT
Mr. Jensen addressed the Board concerning groundwater on his mother’s property and asked the District to consider lining that section of canal.  Director Thackham motioned to line the section of canal with clay.  Director Gose seconded the motion.  Motion approved.

Mr. Ginder spoke to the Board regarding his water intake.  It is the last lead on the ditch and there is not enough water coming thru the pipe.  Mr. Flynn stated he would investigate.  He also addressed concerns over the possible rate increase.

CONSENT AGENDA

Minutes of August 3, 2018 and August 31, 2018
Director Gose motioned to approve the minutes of August 3rd and August 31, 2018.  Director Ayde seconded the motion.  Motion approved.

August Vouchers

Voucher 01 Reimburse Revolving Fund $158,931.27
     

The Board reviewed and discussed the August Vouchers.  Director Martin motioned to approve the vouchers as submitted.  The motion was seconded by Director Ayde.  Motion approved.

May Financial Statement
The Board reviewed and discussed the July Financial Statement.

 OLD BUSINESS

Tapteal Settling Pond

Mr. Flynn spoke with the Railroad about putting in a settling pond for storm water.  The District would first have to pay a $3,560.00 application fee for the permitting before the railroad will look into it.  He is now trying to find documentation on who owns and controls the easement and the underground pipe because the District may be able to work directly with them on a solution.

Chandler Electrification

Mr. Flynn reviewed the law passed on electrification and what it actually allows.  Mr. Flynn stated he will be attending the Integrated Plan Meeting this month.  He has spoken to Barker Ranch, which also diverts water at Wanawish Dam.  They have a water level sensor for the river at their site.  Based on information from the sensor and working with the District’s engineer, we may be able to generate data regarding flows going past the dam.

Work Orders by Division
The Board reviewed and discussed the work orders in their respective divisions.

NEW BUSINESS

2018/2019 Budget Approval
The Board discussed the Preliminary Budget for 2018/2019, including the proposed total budget increase of ten percent.  Due to concerns about the effect the proposed budget will have on assessment rates, the Board discussed options for minimizing the increase.  Mr. Flynn asked for clarification on whether the Board was applying percentage increases to the total budget or assessment rates.   President Shawver responded it was on the total budget.  Director Martin motioned to increase the budget by 6.4 percent.  President Shawver confirmed it was on the total budget.  The motion was seconded by Director Ayde.  Director’s Shawver, Martin and Ayde voted to approve.  Director’s Gose and Thackham opposed.  Motion passed.

Encroachment Procedure Approval
The Board discussed the proposed Encroachment Procedure.  Director Gose Motioned to approve the Encroachment Procedure.  Director Martin seconded the motion.  Motion approved.

WSWRA Membership
The Board discussed whether the District should become members of the Washington State Water Resources Association (WSWRA).  The District could join for $1,617.00.   Director Martin motioned for the District to join WSWRA.  Director Thackham seconded the motion.  Director’s Shawver and Martin voted to approve.  Director’s Ayde, Gose and Thackham opposed.  Motion failed.

Operations Report.

President Shawver mentioned the audit for the 2016/2017 fiscal year had begun for.  The Board reviewed the entrance letter from the State Auditor’s Office.  Mr. Flynn reviewed upcoming September meetings.  Director Thackham wished to revisit the option of having “Board Committees” and asked for it to be added to the October 5th agenda.  The Board scheduled a meeting for September 21st at 8:00 am for a tour of the District’s canal and the annual evaluation of Board performance after the tour.

Executive Session

President Shawver moved the meeting into Executive Session at 3:46 pm for ten minutes to discuss potential litigation.  At 4:05 pm, President Shawver extended the session for five minutes.  The meeting was moved back into Open Session at 4:10 pm.

ADJOURNMENT
President Shawver adjourned the meeting at 4:10 pm.